RecruitingCoordinator

Who We Are Physical Intelligence is bringing general-purpose AI into the physical world. We are a group of engineers, scientists, roboticists, and company builders developing foundation models and learning algorithms to power the robots of today and the physically-actuated devices of the future. The Team The People team at Pi exists to recruit the world’s best talent and provide them the tools and context to do their life’s best work, removing all barriers, physical or digital, save the immense complexity of the problem at hand. In this role, you will: - Own all interview scheduling across Pi’s open roles: coordinate multi-panel onsites, phone screens, and founder rounds across complex calendars with fast turnaround and zero drops. - Run Ashby as the system of record: maintain pipeline hygiene, ensure stages/dispositions are accurate, build and maintain reporting dashboards, and generate weekly pipeline updates. - Own candidate experience end-to-end: be the primary point of contact for candidates from first scheduling touchpoint through offer close. Ensure communication is fast, warm, and consistent at every stage. - Build and improve recruiting workflows: design scheduling templates, interviewer calibration materials, candidate communication sequences, and feedback collection processes. Document everything so it scales beyond you. - Support hiring manager enablement: prep hiring managers for interviews (scorecards, role context), collect and consolidate debrief feedback, and help maintain interviewer training materials. - Partner on recruiting events and employer brand logistics: coordinate on-site visits, support recruiting events, and help maintain job postings (ensuring CA pay transparency compliance on all postings). What We Hope You’ll Bring - 1–4 years in recruiting coordination, executive assistance, or high-volume scheduling at a fast-moving company. Startup or high-growth experience strongly preferred. - Insanely meticulous: your attention to detail border