Santa Fe College
RecordsAssistant,TranscriptEvaluator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Records Assistant, Transcript Evaluator at Santa Fe College. Skills: transcript evaluation, transfer credit determination, student record management, database maintenance, communication, customer service. Processes and evaluates incoming transcripts, external credits, and related documentation and determines SF equivalencies based on academic policies, curriculum requirements, common course numbering, admissions requirements, and statewide articulation agreements within the Florida College Syste”
What You'll Achieve.
proven ability to set and exceed established targets.
Industry & Context.
proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.; Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.
A criminal background check will be conducted.
What They're Looking For.
Must Have
four (4) years of experience in student affairs or related areas or a combination of education and/or experience equal to four (4) years, A criminal background check will be conducted.
Nice to Have
An associate or bachelor’s degree in a related field with experience in post-secondary student services.
What You'll Do.
Processes and evaluates incoming transcripts
and related documentation and determines SF equivalencies based on academic policies
curriculum requirements
common course numbering
admissions requirements
and statewide articulation agreements within the Florida College System and the State University System.
employees and the public by responding to questions and concerns related to transcript evaluation and transfer credit based on established college policies
making appropriate referrals as necessary.
Regularly checks designated email accounts
including the transcript evaluation shared inbox
promptly responding to inquiries and routing messages to appropriate team members and departments as necessary.
and performs data entry of incoming transcripts
and related documents received electronically
or through portals such as Parchment and Natural Student Clearinghouse.
Processes score reports (AP
transient applications
and other external credit documentation.
Evaluates incoming transcripts using applicable policies
and databases to determine SF course equivalencies.
Collaborates with academic departments to evaluate course descriptions and syllabi for transfer credit determination.
Updates student academic records related to attempted and earned hours
foreign language requirements
civic literacy requirements
and other academic requirements.
Maintains and updates databases with current course equivalency information.
Prepares special reports
or replies to inquiries by compiling data and statistics from various departmental resources.
Complies with all published College Rules
and laws/regulations governing public employees
including but not limited to those related to document retention and destruction
Strictly honors the privacy
and confidentiality of records and other sensitive information according to appropriate state
and college regulations
Provides service excellence through courteous
and professional engagement.
Performs other duties as assigned.
How You'll Work.
Team & Collaboration
Collaborates with academic departments to evaluate course descriptions and syllabi for transfer credit determination.; Communicates, collaborates, and maintains relationships with internal and external constituents, especially SF department Chairs and Directors.; May supervise and train other support staff including student employees and volunteers.; Provides service to the college through participation in events, committees, and other college activities.; highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
Communication Scope
able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.
Full Job Description
**Compensation** $37,454.00 Annual **Job Description Summary** The application deadline for this position is 11:59pm EST on May 27, 2026. The Office of the Registrar is committed to assisting prospective, current, and alumni students at Santa Fe College (SF) with their record needs. The office is available to facilitate transcript requests, college transcript evaluations, student academic records, course registration and grades, petitions and appeals, residency reclassifications, and graduation applications. The Transcript Evaluator processes and evaluates incoming transcripts, external credits, and related documentation and determines SF equivalencies based on academic policies, curriculum requirements, common course numbering, admissions requirements, and statewide articulation agreements within the Florida College System and the State University System. **Job Description** **Responsibilities and Duties Include:** * Assists students, employees and the public by responding to questions and concerns related to transcript evaluation and transfer credit based on established college policies, making appropriate referrals as necessary. * Regularly checks designated email accounts, including the transcript evaluation shared inbox, promptly responding to inquiries and routing messages to appropriate team members and departments as necessary. * Checks in, scans, downloads, prints, and performs data entry of incoming transcripts, score reports, and related documents received electronically, by mail, or through portals such as Parchment and Natural Student Clearinghouse. * Processes score reports (AP, IB, CLEP, AICE), transient applications, and other external credit documentation. * Evaluates incoming transcripts using applicable policies, course information, and databases to determine SF course equivalencies. * Collaborates with academic departments to evaluate course descriptions and syllabi for transfer credit determination. * Updates student academic records related to
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