Jll
Receptionist
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Receptionist at Jll. Manage telephone console. Receive incoming calls”
What They're Looking For.
Must Have
Diploma or above with relevant experience, Certificate in Secretarial, Business Studies, or equivalent, Computer literacy, Good command of English, Good command of Chinese
What You'll Do.
Manage telephone console
Receive incoming calls
Divert incoming calls
Coordinate with employees
Maintain telephone registers
Maintain front office area
Upkeep front office area
Administer meeting room bookings
Administer conference room bookings
Distribute internal mails
Distribute external mails
Coordinate outbound mails
Coordinate outbound parcels
Ensure pantries are clean
Ensure pantries are tidy
Ensure mailroom is clean
Ensure mailroom is tidy
Maintain records for office supplies
Maintain records for services order expenses
Assist in invoice processing
Coordinate printing of business cards
Ensure availability of magazines
Ensure availability of brochures
Ensure availability of directory signage
Provide Helpdesk service
Maintain Helpdesk Tracker
Escalate calls to Facilities Manager
Provide assistance in general administrative activities
Perform other duties as assigned
Coordinate local office events
Assist with local office events
Contribute information for Monthly Report
Utilize systems to manage contractors
Report on contractor performance
Ensure compliance of regulations
Ensure compliance of requirements
How You'll Work.
Team & Collaboration
Receptionist team
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. **How We support the Whole You:** Our benefits are a good reason to come to JLL. We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to lower their health costs and increase their personal and financial security. Benefits to eligible employees, include: * Group Insurance Plan * Annual Leave * Labor Insurance * National Health Insurance * Employee Welfare Committee * Employee Assistance Programme (EAP) **_What this job involves_** As a Receptionist, you will play a key role within the Receptionist team. Reporting to the Assistant Receptionist Supervisor, you are the first point of contact for all incoming calls from clients, employees and the general public. Ensuring the experience provided is seamless, welcoming, professional, aligned to the highest standards required by JLL and our client is paramount. * Manage the telephone console, receive and divert incoming calls * Receive, greet, guide visitors including co-ordination with employees * Responsible for maintaining telephone registers * Responsible for maintenance and upkeep of the front office/ reception area – clean and presentable at all times * Administer meeting and c
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