Receptionist

Summary: Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision. We are seeking a Receptionist to join our Riyadh office. This role reports to the Operations Manager. Responsibilities include: Responsible for overall presentation of reception area ensuring areas are clean, tidy and in a professional manner Handle incoming phone calls and direct as required (via switchboard if required). Take messages and pass on where appropriate Welcome visitors and show them to appropriate room. Provide guest Wi-Fi password when required. Assist with any special requests they may have Tidy up conference room(s) and visitor rooms after use and ensure they look presentable Check whether faxes received and check paper levels in printer Deal with voicemail messages Make reservations for video/conference rooms and organise/set up video/ conference calls when required using Room Scheduler Reserve Visiting Attorney Offices (VAO) and set up necessities when required Request catering/beverages for meeting attendees and liaise with catering team where necessary Check and respond to emails Liaise and organise local couriers for outgoing documents and manage outgoing mail Distribute incoming documents, correspondence and parcels to respective staff. (Where required, record mail in logbook/Excel) Administrative tasks such as filing, scanning, photocopying and binding of documents as required Arrange transportation (taxi/flights) and accommodation as required Organise restaurants where appropriate Assist in any other administrative duties as assigned Qualifications: Excellent communication and organisational skills Ability to use own initiative and to think clearly and logically at all times To remain calm under pressure during