ReceptionistandPurchasingAdministrator

Act as the first point of contact for employees, visitors and callers, providing a professional and welcoming reception service, including answering and directing telephone calls., Organise and coordinate meetings for staff, including booking meeting rooms and arranging refreshments/lunches where required., Coordinate basic facilities-related administration (e.

administering ID passes, visitor logs and contractor access)., Support HR Onboarding and Offboarding Activities: Organising and delivering HR inductions when the HR Assistant is on leave, arranging ID passes, administering required tools for the new hire such as PPE (Lab Coats, safety glasses and safety shoes) and locker room access etc., Raising IT Tickets for leavers and ensuring company property is returned and recorded., Learning and Development: booking training courses, raising POs and organising training interventions, Communications: Ensuring internal communications are appropriately cascaded as directed using various methods such as newsletters, comms screen, Teams, SharePoint and site-wide emails., Support the MD with the quarterly staff All-Hands meetings, Support the CI Manager with the Continuous Improvement (CI) programmed called the ‘IDEAS Scheme’, Staff Social and Charity Events: Support the HR department with organising staff events such as the Summer BBQ or Christmas end of year celebration., Responsible for booking travel arrangements for employees travelling for Business purposes, such as flight’s, hotels and taxis etc.

This involves working with our travel agent to find the best travel deal/package and sending all required travel related documentation to the employee(s) travelling, Provide administrative support to the Purchasing function, assisting with day-to-day procurement activities., Monitor and action system-generated exception messages to ensure timely resolution of supply issues., Raise and manage indirect purchase orders (POs), including updating and maintaining accurate records within internal systems., Review and process supplier order confirmations, ensuring alignment with purchase orders and highlighting discrepancies where required., Proactively chase overdue purchase orders and liaise with suppliers to maintain on-time delivery performance., Support supplier performance monitoring through the preparation and maintenance of supplier scorecards., Maintain effective communication with internal stakeholders and suppliers to ensure continuity of supply and resolve queries., Responsibility for adhering to the Company’s ISO 9001 Quality, ISO14001 Environmental and Health and Safety management systems.