Company
Recepcionista
Neural analysis suggests this role is
optimal for Mid candidates.
“Recepcionista. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, administrative tasks, reception duties. Perform diversified administrative tasks to directly support daily activities for specific Beer Division Vice-presidents. Provide administrative support to the Office Supervisor on the reception and activities for Mexico City office”
Industry & Context.
analytical and problem-solving skills
What They're Looking For.
Must Have
Minimum of 5 years of experience, Ability to think independently and make decisions, analytical and problem-solving skills, verbal and written communication, Organized, Customer Service, Excellent service and positive attitude, MS office applications: Excel, PowerPoint, Word & Outlook
What You'll Do.
Perform diversified administrative tasks to directly support daily activities for specific Beer Division Vice-presidents
Provide administrative support to the Office Supervisor on the reception and activities for Mexico City office
Elaborate administrative activities such as: expense reports
booking hotel and flight reservations
Manages international and national travels including commercial aircraft
and executing travels
Responsible of the front desk that manages 2. 5 floors for 200+ employees
Performance includes physical mail delivery (by FEDEX)
proper management documentation
attend and guide visitors
answered office phone and transfer calls
Responsible for the administration of the “entrance-Card” program for employees in Mexico City office
Print and deliver all cards for employees
Maintain an updated directory
First contact for the building Administration to manage vendor entrance
merchandising exit and requests for parking tickets
Prepares meeting invites and works with contacts in other company locations to ensure meetings and events are planned and well executed
Coordinates meeting agendas
schedules and prepares materials for meetings
schedules appointments
and manages conference room and meeting reservations for his or her clients
Responsible for word processing
drafting correspondence
spreadsheet design and maintenance
Investigates and conducts research based on business needs
In charge of Product Allowance program execution for Mexico City employees
First contact with suppliers
to place new orders and facilitate invoices
Support Facilities Supervisor in daily activities for the office
contact with suppliers and follow up for payment of invoices
Clerical responsibilities including filing
photocopying and requesting stationery supplies
Cross-trains in other administrative functions and covers for other administrative staff as needed
PO creation for all facilities services: maintenance
How You'll Work.
Team & Collaboration
This role will provide administrative support as a team member of several office assistants; works with contacts in other company locations to ensure meetings and events are planned and well executed; Support Facilities Supervisor in daily activities for the office; Cross-trains in other administrative functions and covers for other administrative staff as needed
Communication Scope
verbal and written communication
Full Job Description
**Job Description** _**Ciudad de México**_ ** _Nivel de Estudios_** Bachelor´s degree ** _Experiencia Requerida_** Minimum of 5 years of experience ** _Habilidades_** _Soft Skills_ * Ability to think independently and make decisions. * Strong analytical and problem-solving skills. * Strong verbal and written communication. * Organized. * Customer Service. * Excellent service and positive attitude. _Technical Skills_ * MS office applications: Excel, PowerPoint, Word & Outlook ** _Resumen_** The Administrative Assistant / Receptionist will perform diversified administrative tasks to directly support daily activities for specific Beer Division Vice-presidents and will provide administrative support to the Office Supervisor on the reception and activities for Mexico City office. This role will provide administrative support as a team member of several office assistants. _**Responsabilidades**_ 1\. Elaborate administrative activities such as: expense reports, handling agenda, booking hotel and flight reservations. Manages international and national travels including commercial aircraft, corporate flights, planning, coordinating, scheduling, and executing travels. 2\. Responsible of the front desk that manages 2.5 floors for 200+ employees. Performance includes physical mail delivery (by FEDEX), proper management documentation, attend and guide visitors, answered office phone and transfer calls. 3\. Responsible for the administration of the “entrance-Card” program for employees in Mexico City office. Print and deliver all cards for employees. Maintain an updated directory. 4\. First contact for the building Administration to manage vendor entrance, merchandising exit and requests for parking tickets. 5\. Prepares meeting invites and works with contacts in other company locations to ensure meetings and events are planned and well executed. Coordinates meeting agendas, schedules and prepares materials for meetings. Manages calendars, schedules appointments, and manages conf
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