Pavago
Staffing and Recruiting
RealEstateTransactionCoordinator/RealEstateSpecialist
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Real Estate Transaction Coordinator / Real Estate Specialist at Pavago. Skills: Transaction coordination, MLS platforms, DocuSign, Compliance. Manage real estate transactions. Maintain transaction checklists”
What You'll Achieve.
Zero missed deadlines; 100% compliance; Timely delivery updates; Smooth closings; Efficient closings
Industry & Context.
Work U.S. hours
What They're Looking For.
Must Have
2+ years real estate transaction coordination, 2+ years brokerage operations, 2+ years real estate support, Manage multiple transactions, Work remote U.S. hours
Nice to Have
Licensed real estate agent, Certified transaction coordinator, Manage 10+ concurrent transactions, Support residential real estate deals, Support commercial real estate deals, Basic design skills, Basic marketing skills
What You'll Do.
Manage real estate transactions
Maintain transaction checklists
Maintain compliance files
Coordinate with escrow
Coordinate with title
Coordinate with lenders
Coordinate with inspectors
Coordinate with appraisers
Ensure contingencies met
Ensure milestones met
Input listings on MLS
Manage listings on MLS
Create marketing materials
Track listing performance
Report listing performance
Ensure contracts complete
Ensure contracts signed
Ensure disclosures complete
Ensure disclosures signed
Ensure addenda complete
Ensure addenda signed
Ensure amendments complete
Ensure amendments signed
Maintain compliance state regulations
Maintain compliance brokerage policies
Maintain compliance MLS requirements
Keep files audit-ready
Provide updates to buyers
Provide updates to sellers
Provide updates to agents
Prepare pipeline reports
Prepare transaction reports
Track contingency deadlines
Track closing timelines
Support brokers audits
Support brokers back-office operations
How You'll Work.
Team & Collaboration
Coordinate with escrow; Coordinate with title; Coordinate with lenders; Coordinate with inspectors; Coordinate with appraisers; Collaborate with agents; Collaborate with brokers; Collaborate with clients
Full Job Description
### **Real Estate Transaction Coordinator (MLS, DocuSign, Compliance – Remote, U.S. Hours)** ### **About the Role** We’re hiring a **Real Estate Transaction Coordinator / Real Estate Specialist** to manage **listings, transactions, and compliance from contract to closing**. You’ll support agents, brokers, and clients by keeping deals **organized, compliant, and on track**. This is a high-volume role where attention to detail and strong communication are critical. If you have experience with **MLS, transaction coordination, and real estate documentation** , this role is for you. ### **Responsibilities** ### **Transaction Coordination** * Manage **5–15 active real estate transactions** from accepted offer through closing * Maintain **transaction checklists, timelines, and compliance files** * Coordinate with **escrow, title, lenders, inspectors, and appraisers** * Track deadlines and ensure all contingencies and milestones are met ### **Listing & Marketing Support** * Input and manage listings on **MLS platforms** * Syndicate listings across **Zillow, Realtor.com, Apartments.com** , and other platforms * Create marketing materials (flyers, brochures, social media posts, open house assets) * Track and report listing performance to agents ### **Compliance & Documentation** * Ensure all **contracts, disclosures, addenda, and amendments** are complete and signed * Maintain compliance with **state regulations, brokerage policies, and MLS requirements** * Keep files **organized, accurate, and audit-ready** ### **Client Communication** * Provide regular updates to **buyers, sellers, and agents** * Schedule **showings, inspections, and appraisals** * Respond to inquiries promptly and professionally ### **Reporting & Administration** * Prepare **pipeline and transaction reports** * Track **contingency deadlines, closing timelines, and commissions** * Support brokers with **compliance audits and back-office operations** ### **Requirements** * 2+ years of experience in **real es
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