Pavago
Staffing and Recruiting
RealEstateSpecialist(TransactionCoordinator,MLS,DocuSign–Remote,U.S.Hours)
“Real Estate Specialist (Transaction Coordinator, MLS, DocuSign – Remote, U. S. Hours) at Pavago. Skills: transaction coordination, listings, compliance, documentation workflows, MLS platforms, DocuSign. Manage transaction coordination, listings, and compliance from contract to closing. Support agents, brokers, and clients by keeping transactions organized, compliant, and on track”
What You'll Achieve.
Zero missed contingency or closing deadlines; 100% compliance across transaction files; Timely delivery of marketing and listing updates; Smooth, efficient transaction closings
Industry & Context.
Comfortable working remote during U. S. business hours
What They're Looking For.
Must Have
2+ years of experience in real estate support, transaction coordination, or brokerage operations, Ability to manage multiple transactions in a deadline-driven environment, Comfortable working remote during U. S. business hours
Nice to Have
Licensed real estate agent or certified transaction coordinator, Experience managing 10+ concurrent transactions, Experience with residential and commercial deals, Basic design or marketing skills (Canva, InDesign)
What You'll Do.
Manage transaction coordination, listings, and compliance from contract to closing, Support agents, brokers, and clients by keeping transactions organized, compliant, and on track, Manage 5–15 active real estate transactions from accepted offer to closing, Maintain checklists, timelines, and transaction files, Coordinate with escrow, title, lenders, inspectors, and appraisers, Track deadlines and ensure all milestones are met, Input and manage listings on MLS platforms, Syndicate listings across Zillow, Realtor.
com, Apartments.
com, and other platforms, Create marketing materials (flyers, brochures, social posts, open house assets), Track listing performance and report results to agents, Ensure all contracts, disclosures, and addenda are complete and signed, Maintain compliance with state regulations, brokerage policies, and MLS requirements, Keep files organized, accurate, and audit-ready, Provide regular updates to buyers, sellers, and agents, Schedule showings, inspections, and appraisals, Respond to inquiries in a timely and professional manner, Prepare pipeline and transaction reports, Track contingency deadlines, closing dates, and commissions, Support brokers with compliance audits and back-office operations.
How You'll Work.
Team & Collaboration
Support agents, brokers, and clients; Coordinate with escrow, title, lenders, inspectors, and appraisers; Provide regular updates to buyers, sellers, and agents; Collaborate with agents, brokers, and clients across multiple deals
Communication Scope
communication; communication with clients and agents
Process & Methodology
Manage multiple deals at once, Manage 5–15 active real estate transactions from accepted offer to closing, Maintain checklists, timelines, and transaction files, Track deadlines and ensure all milestones are met, Manage multiple transactions in a deadline-driven environment, Track contingency deadlines, closing dates, and commissions
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