Pavago
Staffing and Recruiting
RealEstateSpecialist
“Real Estate Specialist at Pavago. Skills: Transaction coordination, MLS listing management, Compliance and documentation, Client communication. Manage real estate transactions from offer to closing. Maintain transaction checklists, timelines, and documentation”
What You'll Achieve.
Zero missed contingency or closing deadlines; Accurate and compliant transaction documentation; Smooth and timely transaction closings; Organized MLS listings and transaction records; Communication with agents, clients, and vendors; High operational reliability and responsiveness
Industry & Context.
Remote, U.S. Business Hours
What They're Looking For.
Must Have
2+ years of experience in transaction coordination, real estate operations, brokerage support, or real estate administration, Hands-on experience with MLS platforms, Hands-on experience with DocuSign, Hands-on experience with Dotloop, Skyslope, Brokermint, or similar transaction management systems, Google Workspace or Microsoft Office skills, Understanding of real estate contracts, Understanding of disclosures, Understanding of transaction timelines, Understanding of compliance workflows, Ability to manage multiple transactions simultaneously, Excellent written and verbal English communication skills, Highly organized with attention to detail, Comfortable working remotely during U.S. business hours
Nice to Have
Active real estate license or Transaction Coordinator certification, Experience managing 10+ concurrent transactions, Experience managing residential & commercial real estate deals, Familiarity with Canva, Familiarity with InDesign, Familiarity with real estate marketing tools, Experience supporting high-volume brokerages, Experience supporting real estate investment teams, Experience supporting property management operations
What You'll Do.
Manage real estate transactions from offer to closing
Maintain transaction checklists
Coordinate with escrow
Track contingency deadlines
or approvals are missed
and manage listings on MLS platforms
Syndicate listings across Zillow
Maintain listing accuracy and compliance with MLS requirements
Support creation of flyers
Track listing activity and provide updates to agents
signatures are complete and compliant
Maintain organized and audit-ready transaction files
Ensure compliance with brokerage procedures
Manage DocuSign workflows and document execution processes
Provide proactive updates to buyers
Respond to inquiries professionally and promptly
Maintain communication throughout the transaction lifecycle
Prepare transaction and pipeline reports
Support brokerage operations and compliance audits
Maintain organized records and operational workflows
How You'll Work.
Team & Collaboration
Work closely with real estate agents, brokers, escrow officers, title companies, lenders, clients; Coordinate with escrow companies, title companies, lenders, inspectors, appraisers, agents, clients; Provide proactive updates to buyers, sellers, agents, brokers; Respond to inquiries professionally and promptly; Maintain communication throughout the transaction lifecycle; Follow up with agents, lenders, and title companies
Communication Scope
Excellent written and verbal English communication skills; Proactive communicator; Respond to inquiries professionally and promptly; Maintain communication throughout the transaction lifecycle
Process & Methodology
Transaction management, Deadline-driven coordination, Milestone tracking, Closing coordination
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