Pavago
Staffing and Recruiting
RealEstateOperationsCoordinator
“Real Estate Operations Coordinator at Pavago. Skills: Property Management Systems, Tenant Communication, Leasing Documentation, Maintenance Coordination. Respond to tenant inquiries. Track and log all communication”
What You'll Achieve.
Tenant inquiries are handled quickly and professionally; Leasing documentation is accurate and compliant; Maintenance issues are tracked and resolved efficiently; Property records remain clean and organized; Owners receive timely, accurate operational reporting; Rent collection percentage; Vacancy fill time; Maintenance resolution turnaround; Accuracy of tenant and lease documentation; Owner satisfaction with reporting and communication; System and operational accuracy
Industry & Context.
Solutions-focused with operational judgment
U. S. Client Business Hours, Flexibility required for leasing cycles, rent collections, and maintenance coordination
What They're Looking For.
Must Have
2+ years of experience in property management, 2+ years of experience in leasing coordination, 2+ years of experience in real estate operations, 2+ years of experience in property administration, Hands-on experience with Yardi, Hands-on experience with AppFolio, Hands-on experience with Buildium, Hands-on experience with similar property management platforms, Microsoft Office skills, Google Workspace skills, Familiarity with lease documentation, Familiarity with tenant communication workflows, Familiarity with rent collection tracking, Written English communication, Verbal English communication, Ability to stay organized in high-volume operational environments
Nice to Have
Experience managing portfolios of 100+ units, Multi-state property management exposure, Familiarity with owner statements, Familiarity with trust accounting, Familiarity with security deposit workflows, Experience in residential property management, Experience in commercial real estate, Experience in mixed-use portfolios
What You'll Do.
Respond to tenant inquiries
Track and log all communication
Send reminders for rent due dates
Process lease agreements
Maintain organized and compliant tenant files
Support property marketing
Maintain accurate records across platforms
Track rent collections
Generate operational reports
Create and assign vendor work orders
Track maintenance tickets
Follow up with tenants and vendors
Verify vendor invoices
Prepare owner statements
Provide updates on rent collection
Ensure reporting is accurate and delivered
Ensure all documentation complies with regulations
Maintain audit-ready records
How You'll Work.
Team & Collaboration
Act as the operational hub between tenants, property owners, vendors, and internal property management teams; Coordinate with vendors and track maintenance tickets; Coordinate property workflows and tenant communication
Communication Scope
Tenant communication; Written and verbal English communication; Communication with tenants, vendors, and property owners
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