PurchasingandInventoryCoordinator

The Purchasing and Inventory Coordinator oversees all day‑to‑day purchasing and inventory activities across the IFMS contract, ensuring compliance with Sodexo policies, strong governance, and alignment with ISO 55001 asset‑management principles. The role focuses on optimising purchasing processes, improving material management controls, reducing cost and risk, and ensuring timely, accurate procurement to support service delivery. 🔍 Core Purpose To manage and continuously improve the purchasing and inventory control framework, ensuring materials and services are procured efficiently, cost‑effectively, and in alignment with asset‑management best practice. 📌 Key Responsibilities Purchasing & Procurement * Process purchase requisitions within 24 hours and manage the central procurement mailbox. * Ensure materials and services meet required specifications and are delivered on time. * Consolidate supplier data to reduce the number of purchase orders. * Support quote requests, supplier onboarding, and one‑time vendor submissions. * Govern purchasing activities in line with Delegation of Authority. Inventory & Material Management * Analyse materials/services to determine optimal control levels. * Assist with inventory control, stock reconciliation, and utilisation of existing stock before new purchases. * Evaluate requests for new inventory items and collaborate with the Material & Catalogue Specialist. * Manage rotables, express/air freight, and JIT stock expediting. Financial & Reporting * Manage invoicing queries, CAPEX requests, and monthly account reconciliations. * Maintain accurate purchasing records, documentation, and performance reports. * Support the Purchasing & Warehouse Manager with reporting requirements. * Maximise supplier rebates through effective purchasing practices. Continuous Improvement & Governance * Lead continuous improvement initiatives within the maintenance environment. * Ensure catalogue governance in line with Sodexo standards. * Uphold ethi