Carrot
Finance / FinServ
PTPayrollSpecialist
Neural analysis suggests this role is
optimal for Mid candidates.
“PT Payroll Specialist at Carrot. Skills: End-to-end payroll processing, Multistate payroll, International payroll, Payroll compliance, Payroll operations. Own end-to-end payroll processing for assigned populations, including semi-monthly payroll for exempt employees and bi-weekly payroll for nonexempt employees across 40+ states in ADP Workforce Now. Manage international payroll in partnership with employer-of-record (EOR) providers, and coordinate regular and off-cycle runs with Finance and ven”
What You'll Achieve.
Established consistent, accurate, and on-time payroll delivery across all populations and pay schedules; Strengthened multistate tax compliance and reduced errors through improved processes and controls; Built trusted partnerships with Finance, People Operations, and Total Rewards as a reliable, knowledgeable payroll resource; Elevated the employee payroll experience by providing responsive, empathetic, and effective tier 2 support; Improved documentation and process controls to support compliance, audits, and business continuity; Demonstrated the ability to manage full-cycle payroll responsibilities effectively within a part-time schedule
Industry & Context.
Ability to identify and resolve discrepancies; Issue resolution; Documenting root causes and driving improvements to prevent recurrence
What They're Looking For.
Must Have
5+ years of hands-on payroll experience in a multistate environment, ideally across 40+ states, including full-cycle processing and reconciliations, Experience managing international payroll in partnership with EOR providers, Proficiency in ADP Workforce Now (WFN), Advanced Excel and Google Sheets skills, including working with large datasets for reconciliation and reporting, Working knowledge of wage and hour, tax, and garnishment rules at the federal, state, and local levels, attention to detail and accuracy with numeric data, and a demonstrated ability to identify and resolve discrepancies, communication and customer service skills, with the ability to handle sensitive employee questions with discretion and empathy, The ability to manage priorities effectively within a part-time schedule and maintain consistent availability during core payroll processing windows
Nice to Have
Experience with additional HRIS platforms, Experience partnering with Finance on general ledger mapping, accruals, and audits, A CPP or FPC certification, or an active interest in pursuing one
What You'll Do.
Own end-to-end payroll processing for assigned populations
including semi-monthly payroll for exempt employees and bi-weekly payroll for nonexempt employees across 40+ states in ADP Workforce Now
Manage international payroll in partnership with employer-of-record (EOR) providers
and coordinate regular and off-cycle runs with Finance and vendors
Administer time and attendance processes
ensuring accurate time capture
and imports into payroll systems
and partnering with leaders on timely corrections and policy adherence
and other statutory requirements
ensuring timely calculations
and remittances in collaboration with vendors and agencies
Own multistate tax registrations and filings
including new state tax account setup
and ensure adherence to state
and local payroll tax reconcile and prepare W-2s and manage quarterly and year-end tax filings
Process payroll changes related to leaves
and expense reporting inputs
ensuring proper taxation and accounting treatment
Provide tier 2 payroll support to employees and managers for complex pay questions
and issue resolution — documenting root causes and driving improvements to prevent recurrence
Partner with Total Rewards on benefit deductions
and serve as a key stakeholder in annual cycles including merit
Perform regular reconciliations and audits to ensure data integrity and support close processes
Maintain and continuously improve process documentation and controls to support compliance and business continuity
How You'll Work.
Team & Collaboration
Partner closely with People Operations, Total Rewards, and Finance to deliver a reliable, employee-friendly payroll experience; Coordinate regular and off-cycle runs with Finance and vendors; Partner with leaders on timely corrections and policy adherence; Collaborate with vendors and agencies on statutory requirements; Partner with Total Rewards on benefit deductions, 401(k) contributions, and Fidelity funding, bonuses, and equity activity; Serve as a key stakeholder in annual cycles including merit, bonus, and open enrollment; Built trusted partnerships with Finance, People Operations, and Total Rewards as a reliable, knowledgeable payroll resource
Communication Scope
Communication skills; Customer service skills; Ability to handle sensitive employee questions with discretion and empathy
Full Job Description
About Carrot: Carrot is a global, comprehensive fertility and family care platform, supporting members and their families through many of life's most memorable moments. Trusted by many of the world’s leading multinational employers, health plans, and health systems, Carrot’s proven clinical program delivers exceptional outcomes and experiences for members and industry-leading cost-savings for employers. Its award-winning products serve all populations, from preconception care through pregnancy, IVF, male factor infertility, adoption, gestational carrier care, and menopause. Carrot offers localized support in over 170 countries and 25 languages. With a comprehensive program that prioritizes clinical excellence and human-centered care, Carrot supports members and their families through many of the most meaningful moments of their lives. Learn more at get-carrot.com. The Opportunity 🚀 As a PT Payroll Specialist, you will own the accuracy, compliance, and reliability of Carrot's payroll operations across a complex, multi-state, and international environment. This is not a background administrative role. It is a high-ownership position that sits at the center of how Carrot takes care of its people. You will ensure employees are paid correctly and on time — every time — while navigating the complexity of 40+ states, international employer-of-record partnerships, and a fast-moving, high-growth business. You will manage day-to-day payroll operations end-to-end and partner closely with People Operations, Total Rewards, and Finance to deliver a reliable, employee-friendly payroll experience. You will also serve as a trusted resource for employees and managers navigating complex pay questions, bringing both technical expertise and genuine care to every interaction. The right person will bring deep payroll expertise, sharp attention to detail, strong cross-functional instincts, and the ability to manage competing priorities with consistency and calm — all within a part-time sc
Applying for this PT Payroll Specialist role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Greenhouse
- Create a Greenhouse profile before applying — it saves time across multiple applications.
- Upload your resume as a PDF; the parser handles it better than Word.
- Answer all knockout questions carefully — wrong answers auto-reject before a human sees you.
- Enable email notifications to track application status in real time.
ANONYMOUS · UNFILTERED
What do employees actually say about Carrot?
Real rants from real employees. Read before you apply.