ICARDA
non-profit
ProtocolandLiaisonOfficer
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“Protocol and Liaison Officer at ICARDA. Skills: protocol management, governmental liaison, official correspondence, visa and residency processing, customs and logistics support. Facilitate protocol arrangements at airports and ports of entry for the Director General, senior management, and official visitors, including arrivals and departures.. Support the organization of official visits, missions, and meetings involving Egyptian government officials, diplomatic missions, and institutional partne”
Industry & Context.
What They're Looking For.
Must Have
Bachelor's degree in Public Administration, International Relations, Political Science, Law, or a related field., Minimum of 5 years of relevant experience in protocol, governmental liaison, administration, or a similar role, preferably within an international organization, embassy, governmental entity, or international NGO., Demonstrated familiarity with Egyptian governmental procedures, immigration, customs, and protocol practices., interpersonal and communication skills, including the ability to interact professionally with senior officials., High level of organization, attention to detail, and ability to manage multiple priorities., Ability to work under pressure and handle time-sensitive matters with discretion and professionalism., Fluency in Arabic and English (written and spoken) is required., High level of integrity, confidentiality, and institutional loyalty.
What You'll Do.
Facilitate protocol arrangements at airports and ports of entry for the Director General
and official visitors
including arrivals and departures.
Support the organization of official visits
and meetings involving Egyptian government officials
and institutional partners.
Coordinate protocol formalities for official events
as requested by management.
Act as a focal point for liaison with relevant Egyptian government authorities
including the Ministry of Foreign Affairs
and other public institutions.
and follow up on official correspondence in Arabic to governmental entities
ensuring accuracy and compliance with institutional requirements.
Maintain up-to-date knowledge of host country regulations
and procedures affecting ICARDA operations and proactively inform management of relevant changes.
Submit and proactively follow up on visa requests for ICARDA staff
and visitors of various nationalities.
Submit and follow up on residency permits
and related formalities for international staff and eligible dependents
ensuring timely processing.
Assist incoming staff with clearance of personal effects through airports or seaports
ensuring smooth and timely delivery.
Obtain required governmental approvals for the import and export of equipment
and seeds between ICARDA offices.
Liaise with customs authorities and checkpoint ports to facilitate ICARDA shipments in compliance with national regulations.
Renew licenses and registrations for ICARDA vehicles in Egypt.
under the guidance of HR and Finance
matters related to Egyptian social security and tax authorities as applicable to ICARDA staff.
Maintain accurate records and archives of official correspondence
ensuring proper filing of hard copies and records.
How You'll Work.
Team & Collaboration
Works in close coordination with Legal Counsel, Human Resources, Finance, Travel, Administration, and relevant technical programs.; Liaises externally with government authorities, public institutions, and service providers.
Communication Scope
interpersonal and communication skills; ability to interact professionally with senior officials
Full Job Description
**Reports to:** General Counsel **Location:** Cairo, Egypt **Purpose of the position** The Protocol and Liaison Officer supports ICARDA’s operations in Egypt by managing protocol, governmental liaison, and official procedures with Egyptian authorities and relevant institutions. The position ensures that ICARDA’s activities, staff movements, official visits, and institutional engagements are conducted in compliance with host country regulations, diplomatic practice, and ICARDA policies, while maintaining a professional image of the organization. **About ICARDA ** The International Center for Agricultural Research in the Dry Areas (ICARDA) is a treaty-based international non-profit research organization supported by CGIAR. ICARDA’s mission is to reduce poverty, enhance food, water, and nutritional security, as well as environmental health in the face of global challenges including climate change. We do this through innovative science, strategic partnerships, linking research to development and capacity development that take into account gender equality and the role of youth in transforming the dry areas. ICARDA works in partnership with governments, universities, civil society, national agricultural research organization, other CGIAR Research Centers, and the private sector. With its temporary Headquarters in Beirut, Lebanon, ICARDA operates in regional and country offices across Africa, Asia and the Middle East. For more information: [www.icarda.org](https://www.icarda.org). ### Main responsibilities _**Protocol and Official Visits**_ * Facilitate protocol arrangements at airports and ports of entry for the Director General, senior management, and official visitors, including arrivals and departures. * Support the organization of official visits, missions, and meetings involving Egyptian government officials, diplomatic missions, and institutional partners. * Coordinate protocol formalities for official events, ceremonies, and meetings, as requested by management. _*
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