CoVar
AI/ML R&D software
ProposalManager
Neural analysis suggests this role is
optimal for Manager candidates.
“Proposal Manager at CoVar. Skills: Proposal management, Federal proposals, Cross-functional coordination. Manage end-to-end proposal development. Review funding announcements”
Industry & Context.
Problem solving
US citizenship required, Eligibility for US security clearance
What They're Looking For.
Must Have
Ability to work in Durham, NC, Eligibility for US security clearance, US citizenship required, Bachelor's degree, Minimum three years of experience managing federal proposal submissions, Demonstrated experience supporting proposals for DARPA, NIH, and/or DoD organizations, Project management skills, Organizational skills, Excellent written communication skills, Excellent verbal communication skills, Attention to detail, Commitment to quality, Ability to manage multiple concurrent deadlines, Ability to manage multiple priorities, Ability to build productive working relationships, Ability to coordinate contributions from individuals, Ability to work independently, Ability to collaborate across multiple teams
Nice to Have
Active security clearance, Experience supporting SBIR/STTR proposals, Experience supporting federal R&D contracts, Experience coordinating subcontractor proposal efforts, Experience using government proposal submission systems, Experience using agency-specific submission portals, Knowledge of FAR, Knowledge of DFARS, Experience with DoD capture strategy, Experience with competitive intelligence, Experience with price-to-win analysis, Proficiency in responding to RFIs, Proficiency in responding to RFQs, Proficiency in responding to RFPs
What You'll Do.
Manage end-to-end proposal development
Review funding announcements
Interpret requests for proposals
Interpret broad agency announcements
Develop proposal schedules
Develop compliance matrices
Develop submission checklists
Develop proposal calendars
Coordinate contributions from principal investigators
Coordinate contributions from technical authors
Coordinate contributions from project leaders
Coordinate contributions from finance personnel
Coordinate contributions from executive leadership
Partner with finance staff
Ensure budgets are accurate
Ensure budgets are compliant
Ensure budgets align with technical approaches
Track proposal progress
Proactively manage deadlines
Proactively manage risks
Proactively manage dependencies
Proactively manage action items
Coordinate internal proposal reviews
Ensure proposal materials meet sponsor requirements
Ensure proposal materials meet submission guidelines
Manage proposal submissions through government portals
Manage proposal submissions through agency-specific systems
Support Business Development team
Maintain awareness of upcoming funding opportunities
Share relevant opportunities
Coordinate subcontractor contributions
Coordinate teaming partner contributions
Maintain proposal templates
Maintain reusable content libraries
Maintain proposal calendars
Maintain process documentation
Recommend process improvements
Implement process improvements
How You'll Work.
Team & Collaboration
Business Development team; Technical staff; Project leaders; Executive leadership; Finance personnel; Subject matter experts; Principal investigators; Technical authors; Subcontractors; Teaming partners
Communication Scope
Written communication; Verbal communication
Process & Methodology
Project management, Organizational skills, Schedule development, Deadline management, Risk management, Dependency management, Action item tracking
Full Job Description
About CoVar CoVar is a small AI/ML R&D software company with offices in Durham, NC and McLean, VA. We develop artificial intelligence and machine learning solutions that help the Department of Defense detect threats, enable biomedical researchers to accelerate scientific discovery, and help industry solve complex real-world problems. Our team includes software engineers, data scientists, machine learning researchers, and subject matter experts who enjoy tackling difficult challenges and delivering innovative solutions to our customers. We work closely with organizations such as DARPA, the U. S. Army, the U. S. Navy, the NIH, and other government and commercial partners to develop next-generation technologies. About This Position CoVar is seeking an experienced Proposal Manager to support our growing Business Development team. This individual will be responsible for coordinating and managing the development, review, and submission of federal research and development proposals. Working closely with Business Development, technical staff, project leaders, executive leadership, and finance personnel, the Proposal Manager will ensure that proposal submissions are compliant, complete, compelling, and delivered on schedule. The successful candidate will serve as the organizational hub for proposal activities, helping subject matter experts focus on content development while ensuring all requirements, deadlines, and submission details are successfully managed. While the primary focus of this role is proposal management, the Proposal Manager will also support Business Development efforts by helping maintain proposal calendars, tracking funding opportunities, and occasionally identifying opportunities that align with CoVar’s technical capabilities and strategic interests. Responsibilities Manage the end-to-end proposal development process from solicitation release through final submission. Review and interpret funding announcements, requests for proposals, broad agency announc
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