Lincoln Property Company
PropertyAdministrator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Property Administrator at Lincoln Property Company. Skills: Property administration, Tenant relations, Vendor coordination, Accounting. Answer management phones. Assist with Tenant needs”
Industry & Context.
Reliable transportation, Valid driver's license
What They're Looking For.
Must Have
High school education, 2 years commercial property management experience, Access to reliable transportation, Maintain a valid driver's license
Nice to Have
Associates, B. A. or B. S. college degree, Experience with MRI software, Experience with Workspace software, Experience with Yardi software, Experience in real estate accounting, Familiarity with monthly accounting cycle, Understanding of A/P, Understanding of A/R, Understanding of commercial leases
What You'll Do.
Answer management phones, Assist with Tenant needs, Respond to inquiries, Receive purchase orders, Distribute purchase orders, Review purchase orders, Track purchase orders, Alert personnel of problems, Run monthly reports, Coordinate special events, Maintain inventory of office supplies, Maintain property staff directory, Monitor outside vendors for compliance, Assist with preparing service agreements, Assist with administering service agreements, Establish record keeping, Maintain filing, Classify correspondence, Sort correspondence, File correspondence, Process accounts payable, Process accounts receivable, Process reporting, Organize invoices, Code invoices, Update electrical analysis worksheet, Issue Purchase Orders, Track Purchase Orders, Assign Purchase Orders, Apply tenant rents, Apply open credits, Compile Tenant Billings, Review Tenant Billings, Compile misc.
charges, Review misc.
charges, Provide aged delinquency reports, Send late letters.
How You'll Work.
Team & Collaboration
Assist Property Management team; Assist Chief Engineer
Communication Scope
Verbal communication; Written communication
Full Job Description
We are looking for a Property Administrator to assist in directing and coordinating activities of on-site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining invoice records and contacting vendors/setting up accounts. Responsibilities: Answer management phones and assist with Tenant needs Respond to inquiries by providing routine information and or taking and delivering messages. Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports. Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc. Maintain inventory of office supplies and property staff directory. Monitor outside vendors for compliance of contracts and certificate of insurance Assist with preparing and administering service agreements Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents Responsible for accounts payable, accounts receivable and reporting. Organize and code invoices in Workspace Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment Applying tenant rents and open credits Compiling and reviewing Tenant Billings and other misc. charges Provide management team with aged delinquency reports and send late letters Desired Competency, Experience and Skills: Must have a minimum high school education. Associates, B. A. or B. S. college degree preferred Minimum of 2 years previous commercial property management experience Experience with MRI, Workspace and Yardi software Previous experience in real estate a
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