Sanofi
ProjectSpecialist-GlobalMeetings&Events
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“Project Specialist - Global Meetings & Events at Sanofi. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, Project Planning, Stakeholder Management, Events. Support scientific events activities & external expert engagements. Process contract and related documents within defined timelines”
Industry & Context.
provide solutions on ongoing issues/problems; identify risks early in the process and set up a risk mitigation plan; troubleshooting
What They're Looking For.
Must Have
Post Graduate degree in any work stream with >4 years of experience, Stakeholder & Project communication, ability to work independently and within a team environment, User and Data Management, Planning and analytical skills, Proficient with Microsoft Office (i. e. , Excel, Word, Access, PowerPoint, and Outlook), Experience of the Veeva Vault CRM Events Management platform, including report generation and event monitoring, Fluent in English (spoken and written)
Nice to Have
life sciences degree is preferred, Meeting planning and project management experience is an advantage, additional languages are an asset
What You'll Do.
Support scientific events activities & external expert engagements
Process contract and related documents within defined timelines
Check country specificities and handle queries received from country approvers and/or external experts
Timely follow-ups with event leads
Ensure delivery of ongoing projects as per agreed timelines
Ensure to follow defined/agreed quality parameters before sending out deliverables to the stakeholders
Track ongoing projects on regular basis and take required actions
Support adherence to associated compliance related activities and approvals (taking accountability for compliance with internal customer)
Maintain effective working relationship with stakeholders and work with them to provide solutions on ongoing issues/problems
Regular connects with event leads
and End-to-End contracting leads
Mentor the team on day to day as well exceptional cases
Managing complex projects and interacting with local affiliate/country approversU to discuss over the hospitality
Training management on overall E2E activities (Whenever required)
Driving the meetings with stakeholders and providing the project status
Manage challenges related to contracting tools (Vendor onboarding
OneCRM Profile creations (US)
other technical issues in tools)
Partner directly or indirectly
through third party agencies
with transversal brand teams
and exhibit vendors for the best end-to-end experience at every event that meets/exceeds the expectations of our internal and external stakeholders
Adhere to company policies
particularly those related to transparency and compliance
Coordinate hotel accommodation and services
communications and facilities support
program functions and related activities
either directly or indirectly through a third-party agency
Plan and monitor different types of meetings
identify risks early in the process and set up a risk mitigation plan
Oversee all program logistics
including attendee registration and data management
food and beverage selection
speaker communications
and on occasion provide hands-on program management
Ensure budget management
financial reconciliation and post-meeting reporting to identify synergies and cost-efficiencies achieved
Serve as the subject-matter expert for the implementation & training of technology solutions
and analysis of attendee data
Provide technical support and troubleshooting for One Sanofi platforms such as Veeva Vault CRM Events Management platform
as well as other meeting technology solutions
How You'll Work.
Team & Collaboration
lead a team of Events & Engagement Specialists and/or Analysts; Mentor the team on day to day as well exceptional cases, situations; Partner directly or indirectly, through third party agencies, with transversal brand teams, creative agencies, HCOs, Associations, and exhibit vendors; collaborating with diverse business teams and vendors; working in a dynamic team
Communication Scope
Stakeholder & Project communication; Fluent in English (spoken and written)
Process & Methodology
Project Planning, Ensure delivery of ongoing projects as per agreed timelines, Track ongoing projects on regular basis and take required actions, Managing complex projects, Meeting planning and project management experience
Full Job Description
## **Job title: Project Specialist - Global Meetings & Events** ## * ## **Location: Hyderabad** ## ## **About the job** ## ## Our Hubs are a crucial part of how we innovate, improving performance across every Sanofi department and providing a springboard for the amazing work we do. Build a career and you can be part of transforming our business while helping to change millions of lives. Ready? As a **GM &E Project Specialist **within our Global Meetings & Events, within the Procurement Services tower, you’ll lead a team of Events & Engagement Specialists and/or Analysts supporting internal and HCP-related events for a specific GBU/Geography as applicable. You will ensure operational excellence, team performance, stakeholder satisfaction, and compliance with Sanofi’s standards and global policies. This is an opportunity to make a meaningful difference while building a fulfilling and purpose-driven career. We are an innovative global healthcare company with one purpose: to chase the miracles of science to improve people’s lives. We’re also a company where you can flourish and grow your career, with countless opportunities to explore, make connections with people, and stretch the limits of what you thought was possible. ## ## **Main responsibilities:** * ## **Production:** Support scientific events activities & external expert engagements. Process contract and related documents within defined timelines. Check country specificities and handle queries received from country approvers and/or external experts. Timely follow-ups with event leads, country approvers, and external experts * ## **Project Planning:** Ensure delivery of ongoing projects as per agreed timelines. Ensure to follow defined/agreed quality parameters before sending out deliverables to the stakeholders. Track ongoing projects on regular basis and take required actions. Support adherence to associated compliance related activities and approvals (taking accountability for compliance with internal customer)
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