McAdams
Architecture, Engineering, and Construction
ProjectSpecialist
“Project Specialist at McAdams. Skills: Project coordination, Permitting processes, Stakeholder communication. Prepare draft proposals. Support project setup”
Industry & Context.
Problem-solving; Critical thinking
Work with fingers, Repetitive motion, Sit for extended periods, Carry up to 5 pounds, Lift up to 5 pounds, Push up to 5 pounds, Pull up to 5 pounds, Carry up to 30 pounds, Lift up to 30 pounds, Push up to 30 pounds, Pull up to 30 pounds
What They're Looking For.
Must Have
Minimum 4 years of experience in a Project Coordinator or similar role, Previous experience in an A/E/C firm required, Understanding of project financial management, Understanding of municipal permitting processes, Understanding of municipal submittal requirements
Nice to Have
Associate's degree or technical coursework in planning, civil engineering, construction management, or a related field preferred, Advanced proficiency in Microsoft Project, Advanced proficiency in Microsoft Planner, Advanced proficiency in Microsoft Word, Advanced proficiency in Microsoft Excel, Advanced proficiency in Microsoft Teams
What You'll Do.
Prepare draft proposals
Support project setup
Process change order requests
Identify required submittal components
Populate submittal applications
Coordinate submittal preparation
Coordinate courier logistics
Provide quality control for submittals
Ensure resubmittals address comments
Track digital documents
Track hard copy documents
Follow up with municipalities
Provide high-level support for project managers
Navigate permit approval process
Draft project monitor key deadlines
Maintain project monitor key deadlines
Identify potential scope changes
Attend client meetings
Capture project context
Document client decisions
Generate action items for distribution
Build rapport with clients
Maintain rapport with clients
Communicate with stakeholders
Protect project timelines
Protect project budgets
Receive municipal comments
Log municipal comments
Distribute municipal comments
Streamline communication across stakeholders
Promote use of project communication SOPs
Drive adaptation of project collaboration tools
Produce tailored municipal schedule templates
Ensure documents are stored properly
Answer questions for Project Coordinator
Share process knowledge with Administrative Specialists
Complete other duties as assigned
How You'll Work.
Team & Collaboration
Cross-functional teams; Project teams; Internal stakeholders; External stakeholders
Communication Scope
Written communication; Verbal communication
Process & Methodology
Project coordination, Schedule management, Budget management
Applying for this Project Specialist role?
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