Zipdev
Furniture
Project&ScopeCoordinator(Furniture)
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“Project & Scope Coordinator (Furniture) at Zipdev. Skills: Excel, Business Math, Project Coordination. Review architectural drawings. Perform quantity take-offs”
What You'll Achieve.
Minimizing order errors, quantity mismatches, or missed scope items originating from blueprint take-offs; Ensuring all Procore and contractor portal uploads are executed within strict contractual deadlines; Turnaround time on resolving discrepancies and replying to General Contractor or internal team inquiries
Industry & Context.
Analytical; Resourceful problem-solver; Dig through drawings and files to find solutions independently; Identify, flag, and resolve discrepancies or missing data
What They're Looking For.
Must Have
Bachelor’s degree or equivalent practical experience in business, project management, construction management, or an analytical field, Advanced Excel Skills: Mastery of data manipulation, formulas (VLOOKUP/XLOOKUP, IF statements), data validation, and text-to-columns functionality, Quantitative Acuity: business math skills with the ability to critically audit large datasets and instantly spot logical errors or mathematical inconsistencies, Communication Skills: Exceptional written and verbal communication style tailored for a professional construction and corporate audience, Project Management Mindset: Ability to juggle multiple complex projects simultaneously without losing track of minor details
Nice to Have
1–3 years of experience in commercial construction, interior design, FF&E procurement, or sub-contractor project coordination, Direct, hands-on experience utilizing Procore or equivalent construction management software, Familiarity with architectural symbols, scale, and reading construction document sets, Basic understanding of certified payroll, prevailing wage projects, and construction compliance documentation, Demonstrated experience using AI prompts and productivity tools to streamline administrative workflows
What You'll Do.
Review architectural drawings
Perform quantity take-offs
Reconcile discrepancies
Liaise with stakeholders
Drive task completion
Manage project documentation
Administer contractor portals
How You'll Work.
Team & Collaboration
Serve as a central point of contact for external General Contractors (GCs), project managers, and clients; Serve as a central point of contact for internal sales, design, and operations teams; Actively follow up with various stakeholders to ensure submittals, approvals, and operational milestones are completed on schedule; Collaborate on the creation of high-quality 'spec books,' client presentations, and operation/maintenance (O&M) manuals
Communication Scope
Exceptional written and verbal communication style tailored for a professional construction and corporate audience
Process & Methodology
Manage blueprint-based project workflows, Room-by-room inventory tracking, Documentation compliance, Build, maintain, and audit complex Excel spreadsheets, project logs, and master schedules, Coordinate and assist with compliance submissions
Full Job Description
We are seeking a highly analytical, organized, and detail-oriented **FF &E (Furniture, Fixtures, and Equipment) Project & Scope Coordinator**. In this role, you will serve as the operational backbone for major commercial furniture and construction projects. You will bridge the gap between architectural vision and execution by managing blueprint-based project workflows, room-by-room inventory tracking, documentation compliance, and cross-functional communication. This position is a hybrid of analytical data management and proactive project coordination. You will be responsible for ensuring that what is drawn on a blueprint perfectly aligns with what is ordered, delivered, and billed. The ideal candidate is a resourceful self-starter who thrives when working with complex spreadsheets, contract portals, and technical documentation. While prior furniture or construction experience is a major plus, we place the highest value on **exceptional Excel skills, sharp business math, and the intellectual curiosity** to master new systems independently. ### Key Responsibilities ### 1\. Blueprint Take-Offs & Scope Alignment * **Architectural Blueprint Audits:** Review and interpret architectural, interior design, and furniture drawings to accurately identify project scope, layouts, and product quantities. * **Quantity Take-Offs:** Perform precise quantity take-offs and establish comprehensive, room-by-room furniture inventories. * **Change-Order & Bulletin Tracking:** Dynamically update tracking documents, inventories, and order files based on revised drawings, architectural bulletins, and addenda. * **Discrepancy Reconciliation:** Cross-check architectural drawings against final orders and supplier quotes to identify, flag, and resolve discrepancies or missing data before they impact project timelines. ### 2\. Project Coordination & Stakeholder Communication * **Cross-Functional Liaison:** Serve as a central point of contact for external General Contractors (GCs), project manager
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