Woolpert
ProjectCoordinatorIII
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Project Coordinator III at Woolpert. Skills: Process management, Cross-functional coordination, Vendor/stakeholder management, Operational metrics, Resource planning, Continuous improvement, Project coordination, Communication, Organization, Time management, Problem-solving. Assist Project Managers with project set-up, resource scheduling, budget development, and coordinating with Project Accountants and Project Controls staff to fulfill internal requirements. Support Project Managers with scope”
Industry & Context.
Able to recognize information deficiencies; Ability to problem-solve and fill information gaps when needed; Comfortable seeking concurrence on conclusions from senior staff or peers
Must be able to travel up to 10% for local, regional, and national clients and projects, Unable to provide visa sponsorship, Must already possess work authorization in the country the job is located, Follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner
What They're Looking For.
Must Have
Excellent written and verbal communication skills, Interpersonal and team skills that allow you to work both independently and as a team member with multi-national staff and teams, Able to handle ambiguity and drive things to completion with minimal oversight, Organization skills, Capacity to handle multiple tasks and projects concurrently while demonstrating ability to prioritize workload, Able to recognize information deficiencies while having the ability to problem-solve and fill information gaps when needed, Comfortable seeking concurrence on conclusions from senior staff or peers, Ownership of quality and accuracy of own work, Desire to improve own knowledge and capabilities, Intermediate to advanced skills in Microsoft Office products, primarily Word, Excel, and PowerPoint, Basic understanding of scheduling principles and software, or desire to learn, including Microsoft Project, Superior level of professionalism and discretion in all interactions, both internally and externally to the organization, Must be able to travel up to 10% for local, regional, and national clients and projects, Possess work authorization in the country the job is located
Nice to Have
Two (2) to three (3) years of related project coordination experience in architecture/engineering or other professional services, preferred
What You'll Do.
Assist Project Managers with project set-up
and coordinating with Project Accountants and Project Controls staff to fulfill internal requirements
Support Project Managers with scope
change order processing
invoicing and accounts receivable collections
and monthly progress report development
Review project contracts to pull pertinent project information for invoicing
insurance requirements and confidentiality
and coordinate with project team to ensure they are aware of terms
Provide subcontract management support to Project Managers by creating and maintaining subconsultant logs
gathering scope of work
following up on process for amendments
and reviewing/coding invoices
Assist Project Managers with project monitoring manage document control processes through those sites
Electronic filing (on servers): being consistent and following document management policies/protocols
Run or review reports from financial and accounting data software
Support deliverable production including document editorial review
Handle varying tasks for multiple projects concurrently
Work with virtual teams throughout the United States and Europe using organizational process assets (teleconferencing and videoconferencing)
Organize conference calls with project team members
track action items and notes
and facilitate resolution and follow up actions as needed within the project team
Follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner
How You'll Work.
Team & Collaboration
Function within a projectized matrix organization; Take on various project work from multiple sources; Prioritize accordingly; Communicate workload to direct manager; Work with virtual teams throughout the United States and Europe; Organize conference calls with project team members; Track action items and notes; Facilitate resolution and follow up actions as needed within the project team; Work both independently and as a team member with multi-national staff and teams
Communication Scope
Exceptional written and verbal communication skills; Interpersonal skills; Team skills; Professionalism; Discretion
Process & Methodology
Project set-up, Resource scheduling, Budget development, Scope tracking, Schedule tracking, Budget tracking, Change order processing, Subcontract management, Project monitoring, Document control processes, Deliverable production, Action item tracking, Follow up actions
Full Job Description
We seek to move the world forward through innovative thinking. Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth. Position Overview: Woolpert is hiring a Project Coordinator to support our Orlando, Florida location! A successful candidate will be a proactive, self-starter with exceptional written and verbal communication skills. Organization, time management, attention to detail and accuracy are essential to this role. This position will function within a projectized matrix organization, and candidate must be able to take on various project work from multiple sources, prioritize accordingly, and communicate workload to direct manager. We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country the job is located. What You Will Do: Assist Project Managers with project set-up, resource scheduling, budget development, and coordinating with Project Accountants and Project Controls staff to fulfill internal requirements. Support Project Managers with scope, schedule, budget tracking, change order processing, invoicing and accounts receivable collections, and monthly progress report development. Review project contracts to pull pertinent project information for invoicing, insurance requirements and confidentiality, and coordinate with project team to ensure they are aware of terms. Provide subcontract management support to Project Managers by creating and maintaining subconsultant logs, completing forms, gathering scope of work, following up on process for amendments, and reviewing/coding invoices. Assist Project Managers with pr
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