Woolpert
ProjectCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Project Coordinator at Woolpert. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement. Assist Project Managers with project set-up, resource scheduling, budget development, and coordinating with Project Accountants and Project Controls staff to fulfill internal requirements.. Support Project Managers with scope, schedule, budget tracking, change order processing, invoicing and accounts receivable ”
Industry & Context.
problem-solve; fill information gaps when needed; comfortable seeking concurrence on conclusions from senior staff or peers
travel up to 10% for local, regional, and national clients and projects
What They're Looking For.
Must Have
work authorization in the country the job is located
What You'll Do.
Assist Project Managers with project set-up
and coordinating with Project Accountants and Project Controls staff to fulfill internal requirements.
Support Project Managers with scope
change order processing
invoicing and accounts receivable collections
and monthly progress report development.
Assist Project Managers with project monitoring manage document control processes through those sites.
Electronic filing (on servers): being consistent and following document management policies/protocols.
Run or review reports from financial and accounting data software.
Support deliverable production including document editorial review
Handle varying tasks for multiple projects concurrently.
Work with virtual teams throughout the United States and Europe using organizational process assets (teleconferencing and videoconferencing).
Organize conference calls with project team members
track action items and notes
and facilitate resolution and follow up actions as needed within the project team.
Follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner.
How You'll Work.
Team & Collaboration
cross-functional coordination; work with virtual teams throughout the United States and Europe using organizational process assets (teleconferencing and videoconferencing); organize conference calls with project team members; track action items and notes; facilitate resolution and follow up actions as needed within the project team; work both independently and as a team member with multi-national staff and teams
Communication Scope
written communication skills; verbal communication skills
Process & Methodology
process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, project set-up, resource scheduling, budget development, scope tracking, schedule tracking, budget tracking, change order processing, invoicing, accounts receivable collections, progress report development, document control processes, electronic filing, document management policies, document management protocols, financial data software, accounting data software, deliverable production, document editorial review, document formatting, document compilation, scheduling principles
Full Job Description
We seek to move the world forward through innovative thinking. Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth. Position Overview Woolpert is hiring a Project Coordinator to support our Dayton, OH office! A successful candidate will be a proactive, self-starter with strong written and verbal communication skills. Organization, time management, attention to detail and accuracy are essential to this role. This position will function within a projectized matrix organization, and candidate must be able to take on various project work from multiple sources, prioritize accordingly, and communicate workload to direct manager. We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country the job is located. What You Will Do Assist Project Managers with project set-up, resource scheduling, budget development, and coordinating with Project Accountants and Project Controls staff to fulfill internal requirements. Support Project Managers with scope, schedule, budget tracking, change order processing, invoicing and accounts receivable collections, and monthly progress report development. Assist Project Managers with project monitoring manage document control processes through those sites. Electronic filing (on servers): being consistent and following document management policies/protocols. Run or review reports from financial and accounting data software. Support deliverable production including document editorial review, formatting, production, and compilation. Handle varying tasks for multiple projects concurrently. Work with virtual
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