ProjectCoordinator

Job summary and scope: The Project Coordinator provides project and administrative support for a range of client projects and is the key to making sure everything runs smoothly. Working behind the scenes you will be involved in a variety of tasks that include general office processes, arranging travel, liaising with suppliers/clients, researching new software, and QC of internal documents. You are proactive with an appetite for learning new skills, confident at multi-tasking with excellent analytical and problem-solving abilities. The Project Coordinator is part of a supportive team who provide solutions for our pharmaceutical clients to the highest standard. Key responsibilities: Project coordination Undertake support activities necessary for the efficient and timely execution of projects including liaising with account teams and on occasion with clients on administrative aspects of projects. Assist with the project planning and execution of client meetings including travel, logistics and liaison with hotels and restaurants. Liaise with account teams to ensure adherence to agreed project timelines, including adjusting and updating timelines as agreed with clients. Liaise with associates and suppliers as per project requirements. Assist the account teams with the timely and accurate development and issue of SOWs. Input materials and references to Veeva Promomats and Spectra (approval systems) then manage the process and amendments in association with the scientific and account teams. Order scientific references and images. Undertake production and/or ordering of materials such as tent cards, badges, directional signage, agendas etc. working with scientific and account teams and external suppliers as required. Administration Arrange, in a timely fashion, worldwide travel for Precision AQ employees including flights, accommodation, car hire etc. Research and organise venues, accommodation and catering for Precision AQ internal meetings and annual events. Organise cate