Pavago
SaaS
ProjectCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Project Coordinator at Pavago. Skills: Project tracking, Operations management, Process coordination. Maintain project plans. Update project plans”
What You'll Achieve.
On-time delivery of tasks; On-time delivery of milestones; High-quality status reporting; Zero missed deadlines; Clean documentation; Up-to-date documentation; Positive stakeholder feedback
Industry & Context.
Identify risks; Identify delays; Identify bottlenecks
What They're Looking For.
Must Have
2+ years project coordination, 2+ years operations, 2+ years administrative/project support, Asana/Trello/Monday.com experience, Excel/Google Sheets skills, Documentation skills, Communication skills
Nice to Have
PMP certification, CAPM certification, Agile certification, Agile/Scrum workflows familiarity, SaaS experience, Marketing experience, Professional services experience, Construction experience
What You'll Do.
Maintain project plans
Keep schedules accurate
Prepare meeting agendas
Prepare meeting notes
Maintain documentation
Create weekly reports
Act as central liaison
Ensure clear communication
Ensure alignment on priorities
Ensure documentation of decisions
Monitor task completion
Track resource availability
Ensure no task is missed
Ensure no task is delayed
Maintain risk registers
Ensure deliverables meet quality standards
Communicate with vendors
Communicate with partners
Track vendor deliverables
Escalate vendor issues
How You'll Work.
Team & Collaboration
Project managers; Team members; Stakeholders; Vendors; Partners
Communication Scope
Clear communication; Confident communication; Status reporting
Process & Methodology
Project planning, Timeline management, Milestone tracking, Dependency tracking, Risk management, Quality management
Full Job Description
### **Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote | U.S. Hours** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Client Business Hours (flexible for deadlines) ### **About the Role** We’re hiring a **Project Coordinator** to bring structure, accountability, and visibility across multiple projects. This is not a passive admin role — you will act as the **execution backbone of the team** , ensuring timelines are followed, deliverables are tracked, and stakeholders stay aligned. If you’re highly organized, proactive, and thrive in fast-moving environments — this role is built for you. ### **What You’ll Own** ### **Project Planning & Timeline Management** * Maintain and update project plans using: * Asana * Trello * Monday.com * MS Project / Smartsheet * Track: * Timelines * Milestones * Dependencies * Keep all schedules accurate and up to date ### **Documentation & Reporting** * Prepare: * Meeting agendas * Meeting notes * Action items * Maintain documentation in: * SharePoint * Google Drive * Confluence * Create weekly reports: * Progress updates * Risks * Blockers * Key metrics ### **Communication & Coordination (Core Responsibility)** * Act as the **central liaison** between: * Project managers * Team members * Stakeholders * Ensure: * Clear communication * Alignment on priorities * Documentation of decisions * Follow up on tasks and escalate delays when needed ### **Task & Resource Tracking** * Monitor task completion and dependencies * Track workload and resource availability * Ensure no task is missed or delayed ### **Risk & Quality Management** * Identify: * Delays * Bottlenecks * Risks * Maintain risk registers and escalate early * Ensure deliverables meet quality standards before submission ### **Vendor & External Coordination** * Communicate with vendors and partners * Track deliverables against agreements * Escalate issues when timelines or expectations are not met ### **What Makes You a Strong Fit** * You are ext
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