Pavago
Technology
ProjectCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Project Coordinator at Pavago. Skills: Project coordination, Operations support, Process management, Cross-functional coordination. Maintain project plans. Update project plans”
What You'll Achieve.
Projects organized and on schedule; Stakeholders informed and aligned; Risks identified before issues; Documentation clean and accessible; Teams meet deadlines; On-time task completion; On-time milestone completion; Accurate project reporting; Consistent project reporting; Reduction in missed deadlines; Clean project documentation; Updated project documentation; Positive stakeholder feedback
Industry & Context.
Risk identification; Problem solving
What They're Looking For.
Must Have
2+ years project coordination, 2+ years operations support, 2+ years administrative/project support, Asana experience, Trello experience, Monday.com experience, Excel skills, Google Sheets skills, Trackers, Pivot tables, Conditional formatting, Organizational skills, Documentation skills, Communication ability, Coordination ability, Comfortable working remotely
Nice to Have
PMP certification, CAPM certification, Agile certifications, Agile workflows familiarity, Scrum workflows familiarity, Sprint planning familiarity, SaaS experience, Marketing experience, Professional services experience, Construction experience, Operations-heavy environments experience
What You'll Do.
Maintain project plans
Ensure schedules are accurate
Ensure trackers are updated
Help teams align on priorities
Help teams align on deadlines
Prepare meeting agendas
Prepare meeting notes
Prepare weekly reports
Maintain organized documentation
Create progress reports
Create blocker reports
Create key project metric reports
Ensure documentation is clean
Ensure documentation is accessible
Act as central liaison
Ensure clear communication
Ensure alignment on priorities
Ensure documentation of decisions
Follow up on deliverables
Monitor task completion
Monitor resource availability
Ensure no task is missed
Ensure no deliverable is missed
Help maintain accountability
Identify operational risks
Maintain project risk registers
Maintain escalation tracking
Help ensure quality expectations
Coordinate with vendors
Coordinate with contractors
Coordinate with external stakeholders
Track vendor deliverables
Escalate vendor issues
How You'll Work.
Team & Collaboration
Project managers; Team members; Leadership; Stakeholders; Vendors; Contractors; External stakeholders
Communication Scope
Written communication; Verbal communication
Process & Methodology
Project planning, Timeline management, Milestone tracking, Dependency tracking, Deliverable tracking, Agile workflows, Scrum workflows, Sprint planning
Full Job Description
### **Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote | U.S. Hours** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Client Business Hours (flexibility for deadlines) ### **About the Role** At Pavago, one of our clients is hiring a **Project Coordinator** to bring structure, accountability, and visibility across multiple projects and operational workflows. This is not a passive administrative role. You will act as the execution backbone of the team — ensuring: * Timelines stay on track * Deliverables are completed * Stakeholders stay aligned * Risks are identified early * Documentation remains organized and accurate If you are: * Highly organized * Proactive with follow-ups * Comfortable managing multiple moving parts * Strong in communication and coordination This role is a strong fit. ### **What You’ll Own** ### **Project Planning & Timeline Management** * Maintain and update project plans using: * Asana * Trello * Monday.com * MS Project / Smartsheet * Track: * Timelines * Milestones * Dependencies * Deliverables * Ensure schedules and project trackers remain accurate and updated * Help teams stay aligned on priorities and deadlines ### **Documentation & Reporting** * Prepare: * Meeting agendas * Meeting notes * Action items * Weekly project reports * Maintain organized documentation in: * SharePoint * Google Drive * Confluence * Create reports covering: * Progress updates * Risks and blockers * Key project metrics * Ensure all project documentation stays clean and accessible ### **Communication & Coordination (Core Responsibility)** * Act as the central liaison between: * Project managers * Team members * Leadership * Stakeholders * Ensure: * Clear communication * Alignment on priorities * Proper documentation of decisions * Follow up proactively on tasks and deliverables * Escalate delays or blockers early before timelines are impacted ### **Task & Resource Tracking** * Monitor: * Task completion * Resource availability
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