Pavago
Technology
ProjectCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Project Coordinator at Pavago. Skills: Project coordination, Operations support, Process management, Stakeholder coordination. Maintain project plans. Update project plans”
What You'll Achieve.
On-time completion of milestones; On-time completion of deliverables; Accuracy of project reporting; Consistency of project reporting; Reduction in missed deadlines; Clean project documentation; Organized project documentation; Timely escalation of blockers; Timely escalation of risks; Positive stakeholder feedback
Industry & Context.
Proactive problem-solver; Identify bottlenecks; Identify risks; Root cause analysis
Working across time zones
What They're Looking For.
Must Have
2+ years project coordination, 2+ years operations support, 2+ years administrative coordination, 2+ years project support, Hands-on Asana, Hands-on Trello, Hands-on Monday.com, Hands-on ClickUp, Excel skills, Google Sheets skills, Excellent written English, Excellent verbal English, Follow-up mindset, Accountability mindset, Comfortable working remotely
Nice to Have
PMP certification, CAPM certification, Agile certification, Scrum certification, Agile workflows familiarity, Sprint planning familiarity, Project ceremonies familiarity, SaaS support experience, Marketing support experience, Professional services support experience, Construction support experience, Operations-heavy business support experience, KPI tracking exposure, Operational reporting dashboards exposure
What You'll Do.
Maintain project plans
Ensure schedules are accurate
Help teams align priorities
Help teams align deadlines
Monitor project progress
Escalate delays proactively
Prepare meeting agendas
Prepare meeting notes
Prepare weekly reports
Prepare status updates
Maintain project documentation
Ensure documentation is clean
Ensure documentation is accessible
Ensure documentation is audit-ready
Act as central liaison
Ensure clear communication
Ensure alignment on priorities
Ensure visibility into deliverables
Ensure accountability across teams
Follow up on approvals
Follow up on deadlines
Escalate operational risks
Monitor task completion
Monitor workload allocation
Monitor scheduling conflicts
Ensure no task falls through
Ensure no deliverable falls through
Help maintain accountability
Help maintain execution consistency
Identify overdue tasks
Identify coordination gaps
Identify operational risks
Maintain escalation tracking
Ensure deliverables meet quality standards
Support process consistency
Support SOP adherence
Coordinate with contractors
Coordinate with vendors
Coordinate with external partners
Track vendor deliverables
Track partner deliverables
Escalate vendor delays
Escalate partner delays
Escalate service issues
Maintain external communication
Maintain external documentation
How You'll Work.
Team & Collaboration
Project managers; Leadership; Internal teams; Vendors; External stakeholders; Multiple stakeholders; Cross-functional teams
Communication Scope
Written communication; Verbal communication; Meeting agendas; Meeting notes; Action items; Project reports; Status updates
Process & Methodology
Project planning, Timeline management, Milestone tracking, Dependency tracking, Deliverable tracking, Status reporting, Risk identification, Quality assurance, Process consistency, SOP adherence
Full Job Description
### **🚀 Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Client Business Hours (flexibility for deadlines) ### **💼 About the Role** At Pavago, one of our clients is hiring a highly organized and execution-focused **Project Coordinator** to bring structure, accountability, and visibility across multiple projects and operational workflows. This is not a passive administrative role. You will act as the operational backbone of project execution — ensuring: * timelines stay on track * deliverables are completed on time * stakeholders remain aligned * risks are identified early * documentation stays organized and accurate You’ll work closely with project managers, leadership, vendors, and internal teams to maintain visibility, coordination, and momentum across active projects. If you are: * highly organized * proactive with follow-ups * strong in communication and coordination * comfortable managing multiple moving parts * detail-oriented under pressure this role is a strong fit. ### **🔥 What You’ll Own** ### **Project Planning & Timeline Management** * Maintain and update project plans using: * Asana * Trello * Monday.com * MS Project * Smartsheet * Track: * timelines * milestones * dependencies * deliverables * project status * Ensure schedules and task trackers remain accurate and updated * Help teams stay aligned on priorities and deadlines * Monitor project progress and escalate delays proactively ### **Documentation & Reporting** * Prepare: * meeting agendas * meeting notes * action items * weekly project reports * status updates * Maintain organized project documentation in: * Google Drive * SharePoint * Confluence * Notion * Build and maintain reports covering: * project progress * risks and blockers * task completion * operational updates * Ensure documentation remains clean, accessible, and audit-ready ### **Communication & Stakeholder Coordination** * Act as the central
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