OLIVER Agency
ProjectCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Project Coordinator at OLIVER Agency. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement. managing the flow of content production projects from brief to delivery. Partner with the client to understand content requirements across stills, video, animation, and digital formats, and brief the creative team with clarity and precision”
What You'll Achieve.
deliver tailored solutions that resonate deeply with audiences; ensure every deliverable lands on time and to the right standard; supporting visibility and accountability across the team; exceed expectations
Industry & Context.
proactive, solution-oriented approach; find practical ways through challenges; flagging issues early and proposing practical solutions
What They're Looking For.
Must Have
Professional proficiency in English, written and spoken, A proactive, solution-oriented approach, organisational skills with the ability to manage multiple workstreams simultaneously without losing attention to detail, An understanding of digital and print content production, including eCommerce, web content, video, and point-of-sale materials, Clear, confident communication, The ability to stay calm and clear-headed in a fast-paced, client-facing environment, A collaborative mindset and genuine enthusiasm for working with people across different disciplines and skill sets
Nice to Have
Professional proficiency in Italian is a advantage for this Milan-based, client-facing position, Experience in a communications or marketing agency environment, Familiarity with project management or studio management platforms, A background in marketing, communications, or a related field — through study, work, or self-directed learning, Basic proficiency with Gen AI tools relevant to content coordination and production workflows, Curiosity about how AI can support project tracking, communication, and content quality, Willingness to develop prompting skills and explore AI-assisted ways of working, Agentic mindset: the ability to break complex projects into clear steps and find efficient, resourceful paths to delivery
What You'll Do.
managing the flow of content production projects from brief to delivery
Partner with the client to understand content requirements across stills
and brief the creative team with clarity and precision
Coordinate multiple projects simultaneously
managing timelines and keeping all stakeholders informed of progress
Review content at every production stage to confirm accuracy
and adherence to brand guidelines before delivery
Input and maintain accurate
up-to-date project data in the studio management system — supporting visibility and accountability across the team
Support production workflows across eCommerce content
and point-of-sale assets
flagging issues early and proposing practical solutions
Build working relationships with client stakeholders
responding promptly and professionally to requests and feedback
Contribute to a collaborative team culture — sharing knowledge
and actively looking for ways to improve how the studio operates
Develop your expertise in digital and print production
taking ownership of your learning and growth within the role
How You'll Work.
Team & Collaboration
working with people across different disciplines and skill sets; sharing knowledge; seeking feedback; actively looking for ways to improve how the studio operates
Communication Scope
Clear, confident communication; listen actively; ask the right questions; keep people informed at every stage; responding promptly and professionally to requests and feedback
Process & Methodology
managing the flow of content production projects from brief to delivery, Coordinate multiple projects simultaneously, managing timelines, keeping all stakeholders informed of progress, changes, and potential risks, project management platforms, studio management platforms, break complex projects into clear steps, find efficient, resourceful paths to delivery
Full Job Description
Established in 2004, OLIVER is the world’s first and only specialist in designing, building, and running bespoke in-house agencies and marketing ecosystems for brands. We partner with over 300 clients in 40+ countries and counting. Our unique model drives creativity and efficiency, allowing us to deliver tailored solutions that resonate deeply with audiences. As a part of The Brandtech Group, we're at the forefront of leveraging cutting-edge AI technology to revolutionise how we create and deliver work. Our AI solutions enhance efficiency, spark creativity, and drive insightful decision-making, empowering our teams to produce innovative and impactful results. Role: Project Coordinator Location: Milan About the role: You'll be a central coordinator in a high-output in-house studio, managing the flow of content production projects from brief to delivery. The work spans video and post-production, web content (static and dynamic), eCommerce assets, print, and point-of-sale materials — often across multiple projects at once. This is a client-facing position that requires someone organised, calm under pressure, and genuinely engaged in the craft of content production. You'll act as the connective tissue between client and creative team — translating requirements clearly, tracking progress, and ensuring every deliverable lands on time and to the right standard What you will be doing: Partner with the client to understand content requirements across stills, video, animation, and digital formats, and brief the creative team with clarity and precision. Coordinate multiple projects simultaneously, managing timelines and keeping all stakeholders informed of progress, changes, and potential risks. Review content at every production stage to confirm accuracy, brief alignment, and adherence to brand guidelines before delivery. Input and maintain accurate, up-to-date project data in the studio management system — supporting visibility and accountability across the team. Support pro
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