First Global Management Services, Inc.
brand experience agency
ProjectCoordinator
Neural analysis suggests this role is
optimal for Entry candidates.
“Project Coordinator at First Global Management Services, Inc.. Skills: Event planning, Logistics coordination, Client service. Support event planning. Support event execution”
Industry & Context.
Creative problem solver
4 days in office, Travel domestically 10-20%, Willing to travel when required, May require international travel
What They're Looking For.
Must Have
1-2+ years experience, Entry level meeting planning, Supporting a team, Microsoft Office proficiency, Ability to manage multiple projects, Ability to prioritize heavy workloads, Maintain attention to detail, Highly organized, Excellent time management skills, Meet strict deadlines, Willing to travel, Demonstrated ability to collaborate, Work intelligently, Adherence to time tracking policies, Work on ad hoc requests, Assume responsibility for own environment, Adherence to health and safety policies, Ability to work other shifts, Ability to work weekends, Work in excess of 40 hours/week, Ability to be onsite at domestic events, Ability to lift / move up to 30 pounds, Essential physical requirements including standing, Essential physical requirements including sitting, Essential physical requirements including typing, Essential physical requirements including handling of materials
Nice to Have
Bachelor’s Degree preferred
What You'll Do.
Support event planning
Support event execution
Support event logistics
Support budget tracking
Support transportation
Support food & beverage
Support onsite staffing
Support planning and execution of events
Support events from concept
Support events through briefing
Support events through reconciliation
Support other team members
Keep team members informed
Keep internal stakeholders informed
Create timely communications
Create effective communications
Ensure adherence to client standards
Ensure accurate budgeting
Ensure timely budgeting
Ensure accurate invoicing
Ensure timely invoicing
Ensure accurate reconciliation
Ensure timely reconciliation
Share knowledge of best practice
Integrate best practices
Raise the bar at each event
Be proactive with ideas
Be proactive with creative solutions
Ensure managers are aware of problems
Ensure managers are aware of issues
Adhere to company time tracking policies
Adhere to company time tracking systems
Work on ad hoc requests
Assume responsibility for own environment
Ensure adherence to health and safety policies
Maintain clean surroundings
How You'll Work.
Team & Collaboration
Collaborate with colleagues; Collaborate with clients; Collaborate with vendors; Collaborate with suppliers; Collaborate with team members; Collaborate with internal stakeholders
Communication Scope
Effective communications
Process & Methodology
Event management
Full Job Description
Building a Brand Starts with a Story FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more. Learn more at www.firstagency.com Location: Jersey City, NJ (Hybrid, 4 days in office, subject to change to 5 days at any time) There is a requirement to travel domestically 10-20% What You Would Get To Do: The Project Coordinator supports a team of Project Managers in planning and executing virtual, in-person, and hybrid events, ensuring exceptional service and creative solutions for high-touch clients. Responsibilities include supporting event logistics, budget tracking, registration, transportation, food & beverage, and onsite staffing. This role offers an excellent opportunity for an entry-level event planner to gain experience in a corporate environment while working with a dynamic team of event professionals. Your Contributions Responsible for supporting the planning and execution of virtual, in-person and hybrid events Support events from creative concept and development through initial briefing to reconciliation including but not limited to, budget management, site selection, hotel/venue management, registration management, transportation, food & beverage, décor, staffing, name badge coordination, collation of materials and shipping of event materials for in-person events Support other team members with event management and onsite execution Keep team members and
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