ProjectAssistant

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. We invite you to explore the position below and to submit your application to join our team! The Corporate Project Assistant provides general administrative and operational support to the firm’s corporate services subsidiary. The Corporate Project Assistant works closely with and serves as backup support for the paralegal and subsidiary administrative team, helping to ensure continuity of service during periods of high volume or staff absence. The Corporate Project Assistant is focused on learning established procedures, supporting day-to-day functions of the group, and contributing to efficient, accurate delivery of services to internal and external stakeholders. **Essential Duties and Responsibilities:** * Monitor the team inbox for client requests, retrieve official documents from state systems, and route materials and information to the appropriate internal and external recipients in a timely manner. * Assist in preparing, submitting, and tracking state corporate and UCC filings and searches; obtain and distribute confirmations and filed copies; and, when the firm is acting as registered agent for new entities, support required diligence (including OFAC checks) and related recordkeeping under appropriate supervision. * Respond to routine client and internal inquiries regarding Delaware procedures, required forms, fees, and expected processing timelines, and promptly escalate complex, unusual, or high-risk issues to senior team members. * Log incoming service of process, transmit materials to clients, track follow-up transmittals and delivery status, and maintain accurate, up-to-date SOP records in firm systems. * Assist with coordinating and tracking required mailings, including state tax statements and notices of deficiency; monitor and proc