Upchurch
Building Engineering
ProjectAdministrator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Project Administrator at Upchurch. Skills: Project support, Administration. Generate BAS work orders. Communicate with customer for scheduled time”
Industry & Context.
What You'll Do.
Generate BAS work orders
Communicate with customer for scheduled time
Assign projects/work orders to Techs
Generate job costing for BAS projects
Set up Projects in BuildOps
Generate purchase orders
Create billing for projects
Create billing for work orders
Communicate with Project Managers for billing amounts
Communicate with Operations Manager for billing amounts
Assist with implementation of new software
Order miscellaneous departmental items
Receive miscellaneous departmental items
Book flights for team members
Book lodging for team members
Book rentals for team members
Generate purchase orders for credit card charges
Complete Time Tracking for technicians
Correct time as needed
Assist Director in performing duties
Gather information in BuildOps
Assist Operations Manager performing duties
How You'll Work.
Team & Collaboration
Cross-functional teams; Departmental processes
Communication Scope
Customer communication
Process & Methodology
Project support
Full Job Description
COMPANY OVERVIEW Upchurch is a rapidly growing, full-service building engineering company providing mechanical, plumbing, HVAC, and electrical services across the southeastern United States. Founded in 1970 and headquartered in Horn Lake, MS, Upchurch has grown through both organic expansion and strategic acquisitions, establishing a strong reputation for quality, reliability, and service excellence. We offer end-to-end solutions—from design and installation to ongoing maintenance and emergency support—helping clients maximize building performance, energy efficiency, and equipment lifespan. POSITION SUMMARY We are looking for a Project Administrator to help us deliver smarter, more efficient buildings for our clients, as part of our Building Automation and Performance Assurance team. KEY RESPONSIBILITIES - Generate BAS work orders and communicate with the customer a scheduled time for a tech to be onsite - Assign projects/work orders to Techs on the Dispatch Board - Generate job costing for BAS only projects and set up Projects in BuildOps - Generate purchase orders and place orders if needed based on information received by the Operations/Project Manager - Create billing for projects and work orders to be reviewed by the Operations Manager at each location. Communicate with BAS Project Managers and/or Operations Manager to determine billing amounts if not billed in full - Operations Manager, location specific, and/or Director to review and sign off on all BAS billing. Invoices and billings are not to be signed and sent out without one of those two’s approval - The Director and Operations Manager are the only personnel that can adjust service rates - Generate a purchase order report weekly and provide to the Director and each location’s Operations Manager - Develop SOPs and Manuals for departmental processes - Assist with implementation of new software as needed - Order and receive miscellaneous departmental items such as uniform shirts, business cards, office mater
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