Twoconnect
construction, painting, remedial, maintenance, facilities, or trade services
ProjectAdministrator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Project Administrator at Twoconnect. Skills: Project Administration, Document Management, Coordination Support. Provide project administration and coordination support. Support multiple Project Managers with tasks”
Industry & Context.
What They're Looking For.
Must Have
Proven experience in a Project Coordinator, Project Administrator, Contracts Administrator, or similar role, administration and document management capability in high-volume project environments, Experience supporting multiple Project Managers across live projects, Exposure to project coordination, document control, and workflow management processes, organisational skills with the ability to manage competing priorities and deadlines, High attention to detail and accuracy in administrative and documentation tasks, Ability to manage high work volumes while maintaining productivity and consistency, Effective time management and task prioritisation skills, Ability to work autonomously in a fast-paced environment, written and verbal English communication skills, Professional phone manner and confidence handling inbound calls and stakeholder interactions, interpersonal skills with the ability to collaborate across teams, Proficiency in Microsoft Office Suite (Outlook, Word, Excel), High level of IT and systems ability to quickly learn new platforms, Ability to follow structured workflows and document control procedures
Nice to Have
Bachelor’s degree or relevant qualification in Business Administration, Project Management, Construction Administration, or a related discipline (highly advantageous), Industry experience in construction, painting, remedial, maintenance, facilities, or trade services (highly advantageous), Experience using Monday. com or similar project/task management platforms (highly advantageous), Experience with systems such as Nextvia or similar project/job management tools (advantageous)
What You'll Do.
Provide project administration and coordination support
Support multiple Project Managers with tasks
Manage and complete assigned tasks
Maintain accurate project records and documentation
Assist with onboarding new projects
Perform high-volume data entry
Assist with invoicing administration
Prepare project contracts
Manage practical completion documentation
Prepare and distribute resident notifications
Draft and format project-related documents
Coordinate and manage multiple project documents
Support document control processes
Respond to project documentation requests
Produce and update documentation
Coordinate and schedule pre-start meetings
Liaise with Project Managers
Participate in Microsoft Teams communication
Provide ad hoc administrative and coordination support
Follow company procedures
and document control standards
Perform other role-specific duties
How You'll Work.
Team & Collaboration
Liaise with Project Managers, Contracts Managers, operations staff, and administration teams; Participate in Microsoft Teams communication, check-ins, and workflow coordination activities; Provide ad hoc administrative and coordination support across projects and operational teams; interpersonal skills with the ability to collaborate across teams
Communication Scope
written and verbal English communication skills; Professional phone manner
Process & Methodology
project administration, project coordination, document management, workflow management, task prioritisation
Full Job Description
Join a growing project delivery team supporting multiple construction and trade services projects in a fast-paced, work-from-home environment. This role is ideal for an experienced Project Administrator who thrives on organisation, accuracy, and coordination, working closely with Project Managers to ensure smooth project execution from start to finish. **Key Responsibilities** * Provide project administration and coordination support across approximately 25 active construction, painting, and remedial projects. * Support multiple Project Managers with day-to-day administrative, coordination, and document management tasks. * Manage and complete assigned tasks using monday.com and internal workflow systems. * Maintain accurate, up-to-date project records and documentation across internal systems. * Assist with onboarding new projects and entering them into company systems and workflows. * Perform high-volume data entry and project administration tasks with strong accuracy and timeliness. * Assist with invoicing administration and support project-related financial documentation. * Prepare project contracts using company templates and coordinate submission to the Contracts Manager for review. * Manage practical completion documentation and support project close-out administration requirements. * Prepare and distribute resident notifications, project letters, and site communications. * Draft and format project-related documents and correspondence. * Coordinate and manage multiple project documents simultaneously across active project environments. * Support document control processes, ensuring all documentation is current, compliant, and accessible. * Respond to project documentation requests from Project Managers and operational staff. * Produce and update documentation to meet operational and site requirements. * Answer inbound calls, redirect enquiries, and relay messages to relevant staff. * Coordinate and schedule pre-start meetings with clients and stakeholders as r
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