ProjectAdministrator

# **Primary Location** Vic - Coburg # **Job Description Summary** An exciting Opportunity has arisen for a Project Administrator to join Service Stream’s growing team in Melbourne # **About the Role** Service Stream’s Utilities division are currently seeking a Project Administrator. You will play a key role in maintaining compliance across the program by managing reporting requirements, supporting audit preparation and ensuring training, competency and equipment records remain accurate and up to date. The role also assists with coordinating program‑related functions and events, supports the onboarding of new starters, and provides general administrative assistance to training and communications teams as needed, contributing to a well‑organised and efficient operational environment. **Nature of position:** Permanent, Full Time **Location:** Coburg, VIC **Reporting Line:** Service Delivery Manager **Key Responsibilities** * Maintain audit and compliance schedules for training, licences, inductions, competencies and mandatory refresher requirements * Coordinate and track test‑and‑tag activities for tools, plant, and electrical equipment, ensuring compliance with safety and regulatory standards * Maintain registers for tools, equipment, calibration schedules, service records, and asset‑related documentation * Prepare internal and external reports, including compliance summaries, audit evidence packs, KPI reports, and project documentation * Support audit readiness by collating evidence, maintaining document control, and ensuring records meet internal and external audit requirements * Assist with scheduling and coordination of training sessions, contractor inductions, and competency renewals * Liaise with Supervisors, field teams, and contractors to gather information, close out actions, and ensure compliance tasks are completed on time * Monitor upcoming compliance deadlines and proactively follow up to ensure timely completion * Maintain accurate data entry and record‑