Hassell Services
Architecture And Planning
ProjectAdministrator
Neural analysis suggests this role is
optimal for mid candidates.
“Project Administrator at Hassell Services. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement. Keep the team connected. Manage calendars, team leave and travel so everyone knows who’s where”
Industry & Context.
What They're Looking For.
Must Have
Experience in a coordination, team support or PA/EA role, organisation skills and attention to detail, Confidence managing calendars and communication through Microsoft Outlook and Teams, Clear, professional communication and a calm, practical approach, The ability to take initiative and work with minimal direction
Nice to Have
Experience in a design studio or professional services environment, Skills in Adobe InDesign for basic document formatting, Experience managing digital files and records
What You'll Do.
Keep the team connected
team leave and travel so everyone knows who’s where
Support meeting coordination and day-to-day communication
Maintain team structures and keep information current and accessible
responsive support to the team and project leaders
Help manage email groups
schedules and coordination points
consistent digital filing and project records
Own the day-to-day operation of the project office
deliveries and workspace setup
Coordinate seating and support visiting staff and consultants
Bring people together
Coordinate workshops — from planning through to delivery
celebrations and informal moments
Support onboarding so new team members feel part of the team quickly
Strengthen team culture
Help create a welcoming
inclusive environment
Keep people connected across teams and locations
Contribute to a positive
collaborative studio culture
How You'll Work.
Team & Collaboration
cross-functional coordination; vendor/stakeholder management; connecting people; keeping things organised; making sure the day-to-day runs smoothly; work closely with project leaders and the wider team; helping create a space where people can focus on their work; hands-on role across a large, multidisciplinary team; support how the team works day to day; comfortable working across different people and priorities; Manage calendars, team leave and travel so everyone knows who’s where; Support meeting coordination and day-to-day communication; Maintain team structures and keep information current and accessible; Provide reliable, responsive support to the team and project leaders; Help manage email groups, schedules and coordination points; Own the day-to-day operation of the project office; Coordinate seating and support visiting staff and consultants; Coordinate workshops — from planning through to delivery; Organise team events, celebrations and informal moments; Support onboarding so new team members feel part of the team quickly; Help create a welcoming, inclusive environment; Keep people connected across teams and locations; Contribute to a positive, collaborative studio culture
Communication Scope
Clear, professional communication; day-to-day communication
Process & Methodology
process management, cross-functional coordination, operational metrics, resource planning, continuous improvement, Manage calendars, team leave and travel, Support meeting coordination, day-to-day communication, Maintain team structures, keep information current and accessible, Provide reliable, responsive support, Help manage email groups, schedules and coordination points, Maintain clear, consistent digital filing and project records, Own the day-to-day operation of the project office, Manage supplies, deliveries and workspace setup, Coordinate seating, support visiting staff and consultants, Coordinate workshops, Organise team events, celebrations and informal moments, Support onboarding, Help create a welcoming, inclusive environment, Keep people connected across teams and locations, Contribute to a positive, collaborative studio culture
Full Job Description
With eight design studios worldwide, chances are you've encountered our work. We specialise in architecture, landscape architecture, interior design, and urban design. Our diverse, multi-disciplinary team brings together a wealth of skills and perspectives that unlock the economic, social, and cultural potential of projects. Across our studios we connect insight and creativity, creating a better future by designing the world’s best places – places people love, is what drives us. At Hassell, we're dedicated to sustainability and regenerative design. Our designers play a pivotal role in shaping a better future for communities and our planet. Join us in making a lasting impact. In this role, you sit at the centre of a busy project environments — connecting people, keeping things organised, and making sure the day-to-day runs smoothly. You’ll work closely with project leaders and the wider team, helping create a space where people can focus on their work, knowing the details are taken care of. About the role This is a hands-on role across a large, multidisciplinary team. You’ll take ownership of the project office and support how the team works day to day — from keeping schedules aligned, to setting up workshops, to making sure new starters feel welcome from day one. It’s a role that suits someone who is proactive, organised and comfortable working across different people and priorities. What you’ll do Keep the team connected * Manage calendars, team leave and travel so everyone knows who’s where * Support meeting coordination and day-to-day communication * Maintain team structures and keep information current and accessible Support the projects * Provide reliable, responsive support to the team and project leaders * Help manage email groups, schedules and coordination points * Maintain clear, consistent digital filing and project records * Own the day-to-day operation of the project office * Manage supplies, deliveries and workspace setup * Coordinate seating and suppo
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