Ensign
ProjectAdministrator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Project Administrator at Ensign. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, documentation management, milestone tracking, tracking of contractual deliverables, risk tracking, issue tracking, action item tracking, customer acceptance tracking, invoice submission coordination, project status reporting, compliance tracking, administrative workflow automation, version control, approval work”
What You'll Achieve.
ensuring project governance, documentation accuracy, milestone tracking, and timely completion of contractual and financial deliverables.
Industry & Context.
Adhere strictly to information security policies, confidentiality requirements, and government data-handling standards.
What They're Looking For.
Must Have
Proficient in Microsoft Excel (advanced formulas, pivot tables, dashboards) and Microsoft PowerPoint for formal reporting and presentations, Basic coding or scripting capability (e. g. , Python, VBA, or Power Automate) to support report automation and administrative efficiency, Familiarity with CRM systems (e. g. , Salesforce) and project management or tracking tools used in structured delivery environments, organizational, documentation, and communication skills, with the ability to engage professionally with government stakeholders, Ability to manage multiple workstreams and priorities within a highly regulated and process-driven environment, High attention to detail and ability to follow defined procedures and approval workflows
What You'll Do.
Coordinate and administer government and regulatory cybersecurity projects
documentation management
and tracking of contractual deliverables.
Maintain and monitor project milestones
and action items in accordance with formal project governance and reporting requirements.
Track and ensure timely customer acceptance for deliverables
including Certificates of Acceptance (COA)
and coordinate submission of invoices in line with government procurement and billing processes.
and automate project status reports
and administrative workflows using Excel
or approved automation tools
Ensure all project documentation complies with regulatory
and contractual requirements
including proper version control
and record retention.
and governance checkpoints by ensuring accurate and complete project records are available when required.
Adhere strictly to information security policies
confidentiality requirements
and government data-handling standards.
How You'll Work.
Team & Collaboration
Liaise with internal stakeholders (sales, project managers, engineers, compliance teams) and external parties (government agencies, vendors, and partners) in a professional manner.
Communication Scope
communication skills; Ability to engage professionally with government stakeholders
Process & Methodology
process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, documentation management, milestone tracking, tracking of contractual deliverables, risk tracking, issue tracking, action item tracking, customer acceptance tracking, invoice submission coordination, project status reporting, compliance tracking, administrative workflow automation, version control, approval workflows, record retention, audit support, compliance review support, governance checkpoint support
Full Job Description
Ensign is hiring ! **Project Administrator** **Job Overview** We are seeking a meticulous and reliable **Project Administrator** to support cybersecurity projects delivered to government and regulatory sector clients. This role provides critical administrative and coordination support across secure, compliance-driven engagements, ensuring project governance, documentation accuracy, milestone tracking, and timely completion of contractual and financial deliverables. The successful candidate will be comfortable working within structured frameworks, regulatory requirements, and controlled environments. **Key Responsibilities** * Coordinate and administer government and regulatory cybersecurity projects, including scheduling, documentation management, and tracking of contractual deliverables. * Maintain and monitor project milestones, risks, issues, and action items in accordance with formal project governance and reporting requirements. * Track and ensure timely customer acceptance for deliverables, including Certificates of Acceptance (COA), and coordinate submission of invoices in line with government procurement and billing processes. * Liaise with internal stakeholders (sales, project managers, engineers, compliance teams) and external parties (government agencies, vendors, and partners) in a professional manner. * Prepare, maintain, and automate project status reports, compliance trackers, and administrative workflows using Excel, scripting, or approved automation tools * Ensure all project documentation complies with regulatory, audit, and contractual requirements, including proper version control, approval workflows, and record retention. * Support audits, compliance reviews, and governance checkpoints by ensuring accurate and complete project records are available when required. * Adhere strictly to information security policies, confidentiality requirements, and government data-handling standards. **Requirements** * Proficient in Microsoft Excel (advanced form
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