Schmidt Sciences
Program Delivery
ProgramDeliveryAnalyst
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“Program Delivery Analyst at Schmidt Sciences. Skills: Grants Administration, Operations Management, Stakeholder Collaboration. Support grants administration across bioscience portfolio. Provide operational support to specific programs”
What You'll Achieve.
accelerate scientific knowledge and breakthroughs; support a thriving planet; optimize impact
Industry & Context.
resolve operational, administrative, and financial issues; Analyze feedback to identify trends and areas for improvement
travel within the U. S. and internationally as needed
What They're Looking For.
Must Have
1-2 years of experience in an operational, grants, or program management/delivery type function, A bachelor’s degree or equivalent from an accredited institution, Proven capability of working with multiple teams to support the management of large awardee portfolios to achieve specified outcomes, Values-based, collaborative working style with demonstrated commitment to the highest standards of ethics, integrity, and confidentiality, Based in the New York Schmidt Sciences office
Nice to Have
Familiarity with Salesforce or similar platforms, Proficiency with virtual event platforms (Zoom Webinars, Teams Live, or equivalent), Familiarity with Airtable or similar project tracking platforms, A familiarity with the life sciences, biosciences, or science policy landscape—especially key universities, national labs, and nonprofits
What You'll Do.
Support grants administration across bioscience portfolio
Provide operational support to specific programs
Coordinate with internal teams and external stakeholders
Input and maintain accurate grants and gifts data
Support due diligence processes for grants and gifts
Assist with implementing internal processes during program launch
Contribute to financial tracking and reporting
Facilitate seamless collaboration with key stakeholders
Support Direct Project Expenditure tracking
Ensure team understanding of internal processes
Support tracking and synthesis of project data
Develop and refine operational tools
Maintain accurate awardee and reporting data
Assist in the selection and award process
Assist with awardee-centered events and convenings
Oversee inventory and distribution tracking
General project management and scheduling
Assist with routine CMS updates and website management
Provide awardee and science advisory board community support
Align and work closely with internal stakeholders
Create and coordinate program communications
Develop materials to publicize awardee accomplishments
Support event planning and execution
Serve as first point of contact with awardees
Analyze feedback to identify trends and areas for improvement
How You'll Work.
Team & Collaboration
Working in partnership with our finance, grants management, and legal teams; Coordinating with internal teams (e.g., communications, legal, finance) and external stakeholders; Facilitate seamless collaboration with key stakeholders, including Communications, Community, Grants Management, Legal, Accounting, and Finance teams; Working in collaboration with Bioscience Center colleagues; Align and work closely with internal stakeholders; Ability to work collaboratively across cross-functional teams
Communication Scope
Clear written and verbal communication skills; ability to draft awardee-facing and partner-facing communications
Process & Methodology
organizational and project coordination skills, manage both tactical execution and strategic documentation simultaneously, Skilled at coordinating workstreams across stakeholders, partners, and internal teams, General project management and scheduling
Full Job Description
## Description Schmidt Sciences is a nonprofit organization founded in 2024 by Eric and Wendy Schmidt that works to accelerate scientific knowledge and breakthroughs with the most promising, advanced tools to support a thriving planet. The organization prioritizes research in areas poised for impact including AI and advanced computing, astrophysics, biosciences, climate, and space—as well as supporting researchers in a variety of disciplines through its science systems program. The Role We are seeking a driven and detail-oriented Program Delivery Analyst who will play a central role in supporting key operations across the Bioscience Center relating to program and grants management; helping to process and track gifts and grants throughout their lifecycle; and assist the awardee community as appropriate. The Analyst will support both new and existing programs within the Bioscience Center and work with the Schmidt Science Communications team on contracts, grants management, and outreach coordination activities. Reporting to the Biosciences Manager of Program Delivery. The Program Delivery Analyst’s role will include: Grants Administration: Working as a key member of the Biosciences Center team and in partnership with our finance, grants management, and legal teams, the Program Delivery Analyst will support grants administration across the bioscience portfolio and a small microawards program within the communications department. Operations Management: The Program Delivery Analyst will help support the Bioscience Center's and Communications Departments' strategic plans by providing operational support to specific programs and across the Center. Stakeholder Collaboration, Engagement, and Communication: Coordinating with internal teams (e.g., communications, legal, finance) and external stakeholders—including academic institutions, awardees, and science advisory board members—to build community, track progress, and optimize impact. ## Key Grants Administration Responsibili
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