The Foundation
ProgramAssistant,Immunization
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Program Assistant, Immunization at The Foundation. Skills: Administrative support, Calendar management, Coordination, Communication. Provide comprehensive administrative support. Manage high volumes of email”
What You'll Achieve.
Ensure efficiency and accuracy; Achieve the promise of vaccination; Ensure sufficient, affordable supplies to meet demand; Deliver results at scale
Industry & Context.
Problem-solving skills; Problem solving
Must have unrestricted work authorization in the country where this position is located, Background check
What They're Looking For.
Must Have
Bachelor's degree or equivalent demonstrated experience, Some experience in an administrative job for a complex and fast-paced organization, Experience setting priorities and meeting deadlines while balancing multiple competing priorities, Proven positive, collaborative approach to work, including a dedication to problem solving, Professional level French language capabilities, Excellent decision-making skills, Able to prioritize effectively, Able to communicate decisions and processes to execution in a clear effective manner, Able to find solutions that are fitting for diverse groups with differing interests and needs by providing high-quality interactions, and clear and consistent communication, Experience working on teams with diverse cultural and professional backgrounds, Demonstrated ability to establish and maintain credibility and positive working relationships with staff, Unrestricted work authorization in the country where this position is located
Nice to Have
Experience working with MS Office suite, especially Outlook, and including CoPilot, Chat GPT and other AI tools
What You'll Do.
Provide comprehensive administrative support
Manage high volumes of email
Handle expenses and reimbursements
Engage in special projects
automation and digital tools
Ensure efficiency and accuracy
Support knowledge management
Assist with maintaining team SharePoint site
Assist with maintaining org charts
Provide high-level scheduling and calendar support
Ensure effective communication
Continuous calendar conflict management
Meeting prioritization
Proactively review upcoming weeks/months
Support principals with planning
Recognize potential bottlenecks
Make recommendations for time allocation
Make recommendations for trade-offs
Support team effectiveness and culture
Serve as a resource on business operations
Participate in assistant meetings
Collaborate with leadership on team culture initiatives
Support new team members with onboarding meeting coordination
Assist in planning and logistics for events and convenings
Coordinate arrangements and reimbursements for participants
Handle venue and travel logistics
Prepare and disseminate materials
Support project management
Support preparation for deliverables
Provide travel and visa support
Coordinate ground transportation
Confirm meetings and venues
Prepare travel materials
Manage visa/passport processes
Communicate effectively with principals
Ensure clarity on questions
Ensure clarity on conflicts
Ensure clarity on trade-offs
Facilitate informed decision-making
and audience-appropriate communication
Maintain consistent communication with internal and external partners
Establish and manage relationships with grantees
Establish and manage relationships with internal partners
Establish and manage relationships with external partners
How You'll Work.
Team & Collaboration
Work with principals to prioritize scheduling needs; Act as a thought partner for overall needs for meeting requests and alignment with team strategic priorities; Provide wide and varied administrative and organizational support for program and operations leaders and teams; Collaborate with leadership on team culture initiatives; Support new team members with onboarding meeting coordination; Communicate consistently with internal and external partners; Establish and manage relationships with internal and external partners; Work with teams with diverse cultural and professional backgrounds; Establish and maintain positive working relationships with staff
Communication Scope
Effective communication; Clear communication; Timely communication; Audience-appropriate communication; Consistent communication; Clear and consistent communication
Process & Methodology
Support or provide project management, planning, coordination, and preparation for deliverables and workstreams
Full Job Description
**The Foundation** We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally. **The Team** The Global Development division (GD) includes a diverse range of program areas focused on finding creative ways to ensure solutions and products get into the hands of people in low-income countries. We focus on areas with the potential for high-impact, sustainable solutions that can reach millions of people. Our strategies include Emergency Response, Immunization, and Polio Eradication. A common theme across these programs is focus on innovative delivery, including an emphasis on strengthening primary health care systems. Our teams work in close partnership with our Country Office Teams to align the foundation’s health and development equity agenda with the government’s broader priorities. Vaccines are a core priority of the Gates Foundation and can save millions of lives a year when delivered effectively. The mission of our Immunization Program Strategy Team (PST) is to urgently reach children, adolescents, and adults -- no matter where they live -- with the vaccines they need. Our goal is a world free of vaccine-preventable diseases, and we do this by working with countries, development partners, and civil society organizations, to make sure that vaccines and immunization are
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