Guidehouse
ProgramAdministrativeSpecialist
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Program Administrative Specialist at Guidehouse. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, project management, stakeholder engagement, communication. Support coordination of NIH reorganization activities by helping track timelines, action items, and deliverables.. Assist with engaging stakeholders across National Institutes of Health (NIH) Institutes and Centers (ICs) by gathering inpu”
Industry & Context.
Conduct basic research and analysis to support understanding of current-state operations and potential improvements.
Ability to Obtain Public Trust, Must be able to travel to the client site in Bethesda, MD as needed, US Citizen and Green Card holders only, Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST", candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse
What They're Looking For.
Must Have
Bachelor's Degree in relevant field, One(1) + year of professional experience in any of the project management, stakeholder engagement, communication (written and verbal), records management, compliance, and privacy programs, Proficiency with MS Office tools: Word, Excel, PowerPoint, attention to details, Demonstrated ability to track and manage concurrent workstreams, competing deadlines, and cross-functional dependencies in a fast-paced environment, written and verbal communication skills to support stakeholder engagement, facilitate working sessions, and clearly convey updates across diverse audiences, Must be able to travel to the client site in Bethesda, MD as needed, US Citizen and Green Card holders only, Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST", candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse
Nice to Have
Demonstrated experience working with NIH Institutes and Centers (ICs) and understanding of NIH governance, operations, and stakeholder landscape or other Health and Human Services (HHS) organization, Experience supporting organizational transformation efforts, including restructuring, centralization, or realignment initiatives, with awareness of policy, workforce, and process impacts, Experience working with a wide range of stakeholders, such as agency staff, central offices, and external partners, with the ability to collaborate across organizations to support alignment and decision-making, Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred
What You'll Do.
Support coordination of NIH reorganization activities by helping track timelines
Assist with engaging stakeholders across National Institutes of Health (NIH) Institutes and Centers (ICs) by gathering input and supporting meeting preparation and follow-up.
Help develop and update reorganization materials
and basic documentation.
Track multiple workstreams and provide status updates
highlighting any risks or delays to the team.
Support updates to policies
and SOPs to reflect new organizational structures.
Assist with scheduling and coordinating meetings
and working sessions.
Conduct basic research and analysis to support understanding of current-state operations and potential improvements.
How You'll Work.
Team & Collaboration
Assist with engaging stakeholders across National Institutes of Health (NIH) Institutes and Centers (ICs); collaborate across organizations to support alignment and decision-making
Communication Scope
written communication skills; verbal communication skills
Process & Methodology
track timelines, track action items, track deliverables, track multiple workstreams, manage concurrent workstreams, manage competing deadlines, manage cross-functional dependencies
Full Job Description
**_Job Family_ :** Operations Management ** _Travel Required_ :** None ** _Clearance Required_ :** Ability to Obtain Public Trust ** _What You Will Do:_ ** * Support coordination of NIH reorganization activities by helping track timelines, action items, and deliverables. * Assist with engaging stakeholders across National Institutes of Health (NIH) Institutes and Centers (ICs) by gathering input and supporting meeting preparation and follow-up. * Help develop and update reorganization materials, including org charts, tracking logs, and basic documentation. * Track multiple workstreams and provide status updates, highlighting any risks or delays to the team. * Support updates to policies, procedures, and SOPs to reflect new organizational structures. * Assist with scheduling and coordinating meetings, workshops, and working sessions. * Conduct basic research and analysis to support understanding of current-state operations and potential improvements. ** _What You Will Need:_** * Minimum of Bachelor's Degree in relevant field. * One(1) + year of professional experience in any of the following; project management, stakeholder engagement, communication (written and verbal), records management, compliance, and privacy programs. * Proficiency with MS Office tools: Word, Excel, PowerPoint. * Strong attention to details . * Demonstrated ability to track and manage concurrent workstreams, competing deadlines, and cross-functional dependencies in a fast-paced environment. * Strong written and verbal communication skills to support stakeholder engagement, facilitate working sessions, and clearly convey updates across diverse audiences. * Must be able to travel to the client site in Bethesda, MD as needed. * US Citizen and Green Card holders only. * Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse. Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are p
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