Abundant Professional Services
Hospital And Health Care
ProgramAdministrativeCoordinator
Neural analysis suggests this role is
optimal for mid candidates.
“Program Administrative Coordinator at Abundant Professional Services. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, administrative support, program support, client records management, communication. Support daily administrative operations of the company and its programs. Help keep the office, day program, documentation systems, client records, vendor coordination, staff communication, and ”
Industry & Context.
Must have a valid Driver's license and current DMV issued Driving Record, Maintain a valid driver’s license and satisfactory driving record, Successfully complete criminal history and Central Registry background investigations, Sitting, standing, walking, bending, and moving throughout the program space, Using a computer, phone, printer, copier, scanner, and other office equipment, Organizing files, stocking supplies, and lifting or moving light office materials, Assisting with basic room setup and program readiness, Completing local errands as assigned, if applicable
What They're Looking For.
Must Have
High school diploma or equivalent required, organizational skills and attention to detail, Ability to manage multiple tasks and shift priorities during the day, Professional verbal and written communication skills, Ability to interact respectfully with individuals with disabilities, families, staff, vendors, and visitors, Proficiency with Microsoft Office, including Word, Excel, Outlook, and general office technology, Ability to use standard office equipment, including phones, printers, copiers, scanners, and filing systems, Ability to maintain confidentiality and handle sensitive client, employee, and company information appropriately, Ability to work independently and as part of a team, Ability to follow instructions, take initiative, and communicate concerns promptly to leadership, Must have a valid Driver's license and current DMV issued Driving Record, First Aid CPR Certification Required
Nice to Have
Prior administrative, office support, healthcare, human services, disability services, or day program experience preferred, Experience working in a human services, healthcare, Medicaid waiver, disability services, behavioral health, assisted living, or day program environment, Experience maintaining client records, support logs, timesheets, intake packets, or audit documentation, Experience coordinating vendors, supplies, schedules, or office systems, Prior experience supporting program leadership or administrative operations in a regulated service environment
What You'll Do.
Support daily administrative operations of the company and its programs
documentation systems
and daily program support functions running smoothly
Provide administrative and program support to the Program Director
Direct Support Professionals
Serve as the first point of contact for clients
ensuring professional and respectful communication
Answer and route phone calls
monitor voicemail and email
and assist with timely follow-up
and maintain client records
quarterly update materials
and other program-related documentation
Track client and DSP attendance
and administrative follow-up items
Provide administrative support to the Program Director
and program leadership
Assist with client intake paperwork
and documentation reviews
Coordinate office supplies
and basic facility readiness for the day program
and approved petty cash documentation as assigned
Assist with client and DSP coordination during daily program operations
and scheduled activities
Maintain confidentiality and handle client
and company information in accordance with company procedures and applicable laws
Perform other duties as assigned that are reasonably related to the position
administrative support
and the needs of the company
How You'll Work.
Team & Collaboration
Ability to work independently and as part of a team; Ability to follow instructions, take initiative, and communicate concerns promptly to leadership
Communication Scope
Professional verbal and written communication skills; Ability to interact respectfully with individuals with disabilities, families, staff, vendors, and visitors; Ability to communicate concerns promptly to leadership
Full Job Description
Abundant Professional Services is a minority-owned HRBP consulting and training firm serving micro, small, and government-sector businesses nationwide. Our client, Beyond Disabilities is seeking a dependable, organized, and professional Program Administrative Coordinator to support the daily administrative operations of the company and its programs. This is an urgent-fill position with an immediate start date for the right candidate. The Program Administrative Coordinator will help keep the office, day program, documentation systems, client records, vendor coordination, staff communication, and daily program support functions running smoothly. This role is ideal for someone who is detail-oriented, comfortable working in a human services environment, and able to manage multiple responsibilities throughout the day with professionalism and care. The Program Administrative Coordinator provides administrative and program support to the Program Director, CEO, DD Specialist, Direct Support Professionals, clients, families, vendors, and visitors. This position serves as a key point of coordination for daily office operations, client and DSP documentation, attendance tracking, intake paperwork, communication, supplies, vendor services, and general program readiness. This role requires strong organizational skills, confidentiality, patience, professionalism, and the ability to support a busy day program environment serving individuals with disabilities. Key Responsibilities The Program Administrative Coordinator will be responsible for supporting daily office and program operations, including: * Serve as the first point of contact for clients, families, staff, vendors, and visitors, ensuring professional and respectful communication. * Answer and route phone calls, monitor voicemail and email, and assist with timely follow-up. * Prepare, organize, and maintain client records, timesheets, support logs, intake documents, quarterly update materials, and other program-related doc
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