Kayali
beauty or fragrance
ProductDevelopmentCoordinator
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“Product Development Coordinator at Kayali. Skills: Product Development Coordination, Sample Logistics, Operational Support. Support the Fragrance Product Development team in day-to-day execution. Take ownership of sample logistics, meeting preparation, documentation, and operational follow-up”
What You'll Achieve.
Ensure project momentum and efficiency across multiple workstreams; Allow the broader PD team to focus on creative development and strategic decision-making
Industry & Context.
Solution-oriented
What They're Looking For.
Must Have
2-3 years of experience in coordination, operations, or administrative support, Meticulous attention to detail and organizational skills, Ability to manage multiple priorities with accuracy under tight deadlines, Proficiency in Microsoft Office (especially Excel, PowerPoint and Outlook), organizational skills with attention to detail and the ability to work in a fast-paced environment, Team-oriented with a hands-on and proactive mindset environment / A team player who is organized, proactive, and collaborative, Excellent communication and interpersonal abilities, Passion for the beauty industry and eagerness to learn and grow within product development
Nice to Have
experience in beauty or fragrance is a plus
What You'll Do.
Support the Fragrance Product Development team in day-to-day execution
Take ownership of sample logistics
and operational follow-up
Enhance the effectiveness and productivity of the PD team by supporting daily functions as needed
Maintain discretion and confidentiality on all projects and product development activities
and label all incoming product and packaging samples
Organize and maintain sample closets
Archive formulas from contract manufacturers for future reference
Prepare and organize sample sets for internal evaluations
cross-functional meetings
Coordinate shipments to and from suppliers
and warehouse partners
Assist in preparing and delivering submission kits for Mona
ensuring accuracy and timeliness
Conduct internal smelling sessions and gather feedback
meeting materials to help setting up meeting rooms
Support during in-person and virtual product review sessions by managing samples and collecting feedback
Consolidate feedback and notes from internal sessions into structured recap documents
Update and maintain samples trackers and evaluation results
Assist in the preparation of product fact sheets and documentation to support innovation presentations
Support team projects and handle ad hoc tasks to ensure the smooth running of operations
How You'll Work.
Team & Collaboration
Support the Fragrance Product Development team; Prepare sample sets for cross-functional meetings; Support during in-person and virtual product review sessions; Collaborate with suppliers, labs, and warehouse partners
Communication Scope
Excellent communication and interpersonal abilities
Process & Methodology
Manage multiple priorities with accuracy under tight deadlines, Ensure project momentum and efficiency across multiple workstreams
Full Job Description
Who We Are Fueled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to ‘my imagination' in Arabic, KAYALI provides a modern fragrance experience inspired by Mona's rich Middle Eastern heritage and the art of layering scents to help you create your mood; where sharing scents is a ritual and smelling good is both an act of goodwill and self-love. Mona collaborates with some of the world's most renowned perfumers and sources the finest ingredients to create unique juices that are infinitely memorable, long-lasting, and cruelty-free. Each luxurious fragrance is an ode to true craftsmanship and tells a special story, from the addictive notes to the multi-faceted jeweled bottles. Our Mission To make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative & luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world. **Summary** We are looking for a highly organized and proactive Product Development Coordinator to support the Fragrance Product Development team in day-to-day execution. Reporting to the Assistant Product Development Manager, this role is key to ensuring project momentum and efficiency across multiple workstreams. You will take ownership of sample logistics, meeting preparation, documentation, and operational follow-up, allowing the broader PD team to focus on creative development and strategic decision-making. The ideal candidate is hands-on, solution-oriented, and thrives in a fast-paced environment. **Essential Duties and Responsibilities:** * Enhance the effectiveness and productivity of the PD team by supporting daily functions as needed * Maintain discretion and confidentiality on all projects and product development activities * Receive, track, and label all incoming product and packaging samples (lab submissions, standards, sprays, etc.) * Organize and mainta
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