Extenteam
hospitality
ProcurementSpecialist
Neural analysis suggests this role is
optimal for Mid candidates.
“Procurement Specialist at Extenteam. Skills: procurement, vendor contract management, negotiations, stakeholder management, process management. Oversees the purchasing activities in procuring materials, equipment, and services. Ensures contracts with suppliers and vendors are consistent with company objectives”
What You'll Achieve.
secure consistent supplies and quality services at competitive prices; achieve the best price, quality and schedule; reduce costs and improve quality; ensure timely and accurate payment of construction project invoices; managing the company's compliance with established purchasing procedures
Industry & Context.
proactive problem-solving
Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background), Back-ups in case of power or internet provider interruptions, Good headset and webcam (preferably noise-canceling headset)
What They're Looking For.
Must Have
3+ years of directly related experience or equivalent amount of work experience in procurement and/or vendor contract management, Proven ability to analyze and prepare bid documents and successfully negotiate vendor contracts, Able to work in partnership with internal stakeholders to ensure the organization's needs are met while managing purchasing process procedures, Experience negotiating preferably contracts, Intermediate Excel - (Needs to complete assessment), Intermediate Microsoft Word – document formatting and redlines, Internet speed minimum 30mbps: Needs to be Wired (Buy a dongle if no LAN port), i5 11th Gen or higher, Windows 11 / MacOS Catalina or higher, Minimum of 8 GB RAM, Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background), Back-ups in case of power or internet provider interruptions, Good headset and webcam (preferably noise-canceling headset)
Nice to Have
Familiar with apartment building systems (landscaping, janitorial, security etc), and maintenance, Experience with Procurement to Pay software's/systems – Preferably Coupa Supplier Portal
What You'll Do.
Oversees the purchasing activities in procuring materials
Ensures contracts with suppliers and vendors are consistent with company objectives
Participates in contract negotiations with internal customers and suppliers to secure consistent supplies and quality services at competitive prices
Develop and oversee the supplier base for assigned services (landscaping
pool) servicing procurement operations
Works with internal customers and vendors to support procurement efforts
Support or lead negotiations with suppliers for assigned commodities and projects to achieve the best price
Support and coordinate the registration and onboarding of new suppliers in company and third party systems
Research new sources of services
making recommendations to reduce costs and improve quality
Maintain all required records of sourcing
Responsible for formulating and securing vendor contracts for construction projects
corporate purchasing and operations sourcing needs
Works with internal customers to prepare RFP scope of work and related specifications for new and/or existing contracts or projects
Works directly with selected vendors to negotiate contracts
Prepares and reviews final contracts
Responsible for ensuring quality and cost value of selected vendor's goods and services
Track construction projects through completion and support Property Accounts Payable as needed to ensure timely and accurate payment of construction project invoices
Serves as main point of contact working with corporate and field team members experiencing issues with goods and services provided by contracted vendors
Responsible for managing the company's compliance with established purchasing procedures
How You'll Work.
Team & Collaboration
Works with internal customers and vendors to support procurement efforts; Able to work in partnership with internal stakeholders to ensure the organization's needs are met while managing purchasing process procedures; Serves as main point of contact working with corporate and field team members experiencing issues with goods and services provided by contracted vendors
Communication Scope
speaking fluent English with Vendors and building managers; clear communication
Process & Methodology
Track construction projects through completion
Full Job Description
About Us We’re Extenteam, a dynamic company revolutionizing the short term vacation rental industry. Our proven business model has generated consistent revenue, and we are now expanding from a professional services model to a scalable tech-based subscription-first model. As a scaling stage startup, we aim to grow our Monthly Recurring Revenue (MRR) to double our revenue by January 2026 by providing an AI assisted SaaS platform that works for all short term rental businesses regardless of their size. Extenteam is on a mission to streamline and support vacation rental businesses by providing top-notch solutions, including guest communication and property management support. We generate revenue through two primary streams: Dedicated Team Members: Providing trained overseas talent with a recurring premium model, replacing one-time recruitment fees. Tailwind - SaaS Platform: A guest communication Software blended with our shared services team, supporting smaller operators typically with less than 50 units - helping Extenteam increase profitability while growing our product market fit and expanding TAM and service levels. Extenteam is a small but mighty team of 50 consisting of Sales, Partner Success, Marketing, HR & Recruiting, Engineering, Product and Admin (IT, Data etc). We are spread out across the world but we have hubs in Miami, LA, Medellin, and actively expanding into Europe. Our 50 people core team is supported by 400+ DTMs (dedicated team members) that are servicing our customers. Our Values: Commitment to Excellence: Continuously raising the bar and setting new standards in guest communications and service delivery. Exceptional Collaboration: Thriving in a fast-paced, high-performance environment built on clear communication and teamwork. Unified Purpose: Aligning behind a shared mission to drive success with an intense focus. One shared consciousness. Data-Driven Decision-Making: Prioritizing data and results over emotions when making objective, professional
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