Emburse
Tech / AI / Software
Procurement/FacilitiesAnalyst(OfficeManager)
Neural analysis suggests this role is
optimal for Mid candidates.
“Procurement/Facilities Analyst (Office Manager) at Emburse. Skills: Office Management, Facilities Management, Procurement. Organize the office layout and oversee the procurement of all necessary stationery and equipment. Maintain the office condition by coordinating necessary repairs and liaising with vendors for cleaning, catering, and security services”
What You'll Achieve.
Ensure strict compliance with established Procurement policies; Ensure company-wide policy compliance; Adhere to and implement facilities-related cost-savings initiatives; Analyze and track facility and IT spend across all locations against the yearly budget; Provide monthly reports on KPIs for facilities, procurement, and IT
Industry & Context.
What They're Looking For.
Must Have
3+ years of Office Management or Facilities Management experience, Excellent written and verbal communication skills, Ability to work independently and as part of a team, customer service skills
Nice to Have
B. S. degree preferred or equivalent work experience, Advanced Microsoft, Google, and ERP System experience
What You'll Do.
Organize the office layout and oversee the procurement of all necessary stationery and equipment
Maintain the office condition by coordinating necessary repairs and liaising with vendors for cleaning
and security services
Manage contract and pricing negotiations with office vendors
and office lease holders
Organize office procedures
and ensure all facility-related items are invoiced and paid on time
Provide general support to visitors
assist with the onboarding process for new hires
and address internal queries regarding office management
Assist in the planning and execution of in-house or off-site activities
and professional conferences
Work closely with the Facilities team to adhere to and implement facilities-related cost-savings initiatives
Review and process Purchase Orders on a daily basis to ensure strict compliance with established Procurement policies
Play a central role in month-end processes by analyzing and tracking facility and IT spend across all locations against the yearly budget
Compile and track key performance indicators for facilities
providing monthly reports directly to the VP of Procurement and Facilities
Review company travel reservations and contingent worker contracts monthly to ensure adherence to travel and procurement policies
Collaborate with the procurement team on ad hoc projects and general initiatives to ensure company-wide policy compliance
How You'll Work.
Team & Collaboration
Work closely with the Facilities team; Collaborate with the procurement team on ad hoc projects and general initiatives
Communication Scope
Excellent written and verbal communication skills
Full Job Description
## Description Who We Are: At Emburse, you’ll not just imagine the future – you’ll build it. As a leader in travel and expense solutions, we are creating a future where technology drives business value and inspires extraordinary results. Our AI-powered platform helps organizations modernize financial operations, increase visibility, and optimize spend across the enterprise. ## What You'll Do Organize the office layout and oversee the procurement of all necessary stationery and equipment Maintain the office condition by coordinating necessary repairs and liaising with vendors for cleaning, catering, and security services Manage contract and pricing negotiations with office vendors, service providers, and office lease holders Organize office procedures, update policies, and ensure all facility-related items are invoiced and paid on time Provide general support to visitors, assist with the onboarding process for new hires, and address internal queries regarding office management Assist in the planning and execution of in-house or off-site activities, including parties, celebrations, and professional conferences Work closely with the Facilities team to adhere to and implement facilities-related cost-savings initiatives Review and process Purchase Orders on a daily basis to ensure strict compliance with established Procurement policies Play a central role in month-end processes by analyzing and tracking facility and IT spend across all locations against the yearly budget Compile and track key performance indicators for facilities, procurement, and IT, providing monthly reports directly to the VP of Procurement and Facilities Review company travel reservations and contingent worker contracts monthly to ensure adherence to travel and procurement policies Collaborate with the procurement team on ad hoc projects and general initiatives to ensure company-wide policy compliance ## What You'll Bring 3+ years of Office Management or Facilities Management experience B.S. degree p
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