ProcurementAccountingCoordinator

Additional Considerations (if any): **-** **At Hy-Vee our people are our strength. We promise “a helpful smile in every aisle” and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.** **Job Description:** **Job Title:** Procurement Accounting Coordinator **Department:** Procurement **Pay Type:** Hourly **Revision Date:** September 2025 ** _General Function_** : The Procurement Accounting Coordinator ensures financial and operational accuracy within the procurement function by reconciling invoices, managing vendor billbacks, safeguarding gross margin, and supporting strong store fill rates. This role works closely with suppliers, warehouses, and transportation partners to maintain accurate records, resolve discrepancies, and facilitate efficient product flow. **_Reporting Relationships:_** Accountable and Reports to: Group Vice President, Procurement Direct Reports: None ** _Primary Responsibilities_** : * Ensure accuracy of procurement financials through invoice reconciliation, gross margin protection, and vendor billback processes. * Complete invoice reconciliation and payment processes, including three-way match (PO, receipt, invoice) and resolution of invoicing discrepancies. * Monitor and mitigate potential out-of-stocks by expediting purchase orders, obtaining status updates from vendors, transportation, and warehouses, and following up on late or unscheduled deliveries. * Investigate purchase order overages and shortages with suppliers and warehouses, including daily lost sales reporting. * Review item-level gross margins, identify variances from targets, and address inventory adjustments, pricing discrepancies, invoice issues, and price protection billbacks. * Process approved new items in supplier portals. * Partner with warehouses and suppliers to resolve unslotted listings and close-dated items. * Process supplier allowances, including ads, off-invoice adjustments, and count-recount s