Practice Assistant
PracticeAssistant-Litigation
Neural analysis suggests this role is
optimal for Mid candidates.
“Practice Assistant - Litigation at Practice Assistant. Skills: Microsoft Office Suite, Adobe, Document management systems, Legal administrative assistant functions. Communicate effectively and professionally. Create, draft, format, edit, proofread, and manage documents”
What You'll Achieve.
Achieve the highest standards of performance and success; Effectively and efficiently meeting Firm/client needs; Ensure completed forms are prepared and submitted properly; Ensure compliance and cost-effective practices; Complete assignments in an accurate and timely manner; Produce a high volume of work assignments in an accurate and timely manner
Industry & Context.
Ability to articulate thoughts and effectively present innovative ideas and findings
Ability to sit or stand for extended periods of time, Moderate or advanced keyboard usage, Ability to lift and carry up to thirty pounds, Commitment to maintain confidentiality
What They're Looking For.
Must Have
Advanced knowledge of Microsoft Office Suite, Advanced knowledge of Adobe, Experience with document management systems, Experience with electronic signature software programs, Proficiency in core legal administrative assistant functions, Advanced technical skills, Advanced communications skills, Ability to thrive in a fast-paced environment, Demonstrated ability to coordinate multiple competing tasks and demands, Superb attention to detail, Superb grammar, Superb punctuation, Ability to articulate thoughts, Ability to effectively present innovative ideas and findings, Ability to take direction, Ability to work independently with little supervision, Ability to effectively work well with others, Effective and professional interpersonal skills, Effective and professional communication skills, Ability to write clearly and professionally, Excellent proofing skills, Work ethic, Commitment to maintain confidentiality, Ability to sit or stand for extended periods of time, Moderate or advanced keyboard usage, Ability to lift and carry up to thirty pounds
Nice to Have
4 – 5 years of experience supporting lawyers and paralegals with administrative or client-related tasks
What You'll Do.
Communicate effectively and professionally
Draft routine business correspondence
Schedule domestic and foreign travel
and process reimbursements
Collect and prepare information for conflict checks
Open new client matters
Draft engagement letters
Learn client-specific billing guidelines
Apply client billing guidelines
Coordinate deliveries
Enter and manage work requests
Perform routine electronic filing
Perform routine paper filing
Perform file maintenance
Save documents to document management system
Assist lawyers with time entry
Assist lawyers with billing
Assist lawyers with collection
Operate independently to ensure completion of assignments
Produce a high volume of work assignments
Perform clerical duties for non-legal departments
Special projects and duties as assigned
How You'll Work.
Team & Collaboration
Support our Litigation team; Provide high-quality administrative support to a group of lawyers and professionals in a team environment; Effectively work well with others; Coordinate available services provided by administrative departments
Communication Scope
Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone; Answer telephone; Provide responses to routine questions; Route calls to appropriate lawyer or staff; Arrange conference calls; Greet clients; Advanced communications skills; Effective and professional interpersonal and communication skills; Write clearly and professionally; Excellent proofing skills
Process & Methodology
Coordinate multiple competing tasks and demands
Full Job Description
We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success. _This position is based in our Tysons, Virginia office._ **General Description:** We are seeking a Practice Assistant to support our Litigation team. Practice Assistants provide high-quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. **Key Responsibilities and Essential Job Functions:** * Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients. * Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional. * Schedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals. * Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner. * Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly. * Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices. * Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing, when appropriate. * Enter and manage work requests from lawyers in the Firm’s workflow tool and complete according to provided deadline(s). * Perform routine electronic and paper f
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