Practice Assistant
PracticeAssistant-Litigation
Neural analysis suggests this role is
optimal for Mid candidates.
“Practice Assistant - Litigation at Practice Assistant. Skills: Administrative support, Legal document preparation, Court systems knowledge. Communicate effectively with clients, lawyers, co-workers. Create, draft, format, edit, proofread documents”
What You'll Achieve.
Effectively and efficiently meeting Firm/client needs; Produce a high volume of work assignments in an accurate and timely manner
Industry & Context.
Ability to sit or stand for extended periods of time, Moderate or advanced keyboard usage, Ability to lift and carry up to thirty pounds, Commitment to maintain confidentiality
What They're Looking For.
Must Have
Advanced knowledge of Microsoft Office Suite, Advanced knowledge of Adobe, Experience with document management systems, Experience with electronic signature software programs, Proficiency in core legal administrative assistant functions, Advanced technical skills, Advanced communications skills, Ability to coordinate multiple competing tasks, Superb attention to detail, Superb grammar, Superb punctuation, Ability to articulate thoughts, Ability to present innovative ideas, Ability to present findings, Ability to take direction, Ability to work independently, Ability to work well with others, Effective interpersonal skills, Professional interpersonal skills, Effective communication skills, Professional communication skills, Ability to write clearly, Ability to write professionally, Excellent proofing skills, Work ethic, Commitment to maintain confidentiality, General knowledge of litigation practices, Knowledge of court systems, Expertise with PACER, Expertise with electronic filing in state and federal courts, Expertise with electronic filing in administrative agencies, Experience with docketing/calendaring of all case events/filing deadlines, Knowledge of court procedures, Knowledge of Local Rules of Court, Knowledge of Judge’s Standing Orders, Experience processing summonses, Experience processing subpoenas, Experience processing discovery requests, Experience with preparing legal documents, Experience with preparing other correspondence, Experience with Bates labeling, Experience with redacting documents, Experience scheduling court depositions, Experience scheduling hearings, Experience scheduling other meetings
Nice to Have
4 – 5 years of experience supporting lawyers and paralegals with administrative or client-related tasks
What You'll Do.
Communicate effectively with clients
Manage Word documents
Draft routine business correspondence
Schedule domestic and foreign travel
process reimbursements
Collect and prepare information for conflict checks
Open new client matters
Draft engagement letters
Learn client-specific billing guidelines
Apply billing guidelines to client invoices
Enter and manage work requests in workflow tool
Perform routine electronic and paper filing
Compile and distribute documents
Coordinate administrative department services
Perform file maintenance
Save documents to document management system
Assist lawyers with time entry
Operate independently to ensure assignment completion
Produce high volume of work assignments
Perform clerical duties for non-legal departments
Special projects and duties as assigned
How You'll Work.
Team & Collaboration
Provide high-quality administrative support to a group of lawyers and professionals in a team environment; Communicate professionally with co-workers; Work well with others; Coordinate available services provided by administrative departments
Communication Scope
Effective and professional interpersonal and communication skills; Ability to articulate thoughts; Ability to present innovative ideas and findings; Ability to write clearly and professionally; Excellent proofing skills
Process & Methodology
Coordinate multiple competing tasks and demands
Full Job Description
We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success. _This position is based in our Chicago office._ **General Description:** We are seeking a Practice Assistant to join our team. Practice Assistants provide high-quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. **Key Responsibilities and Essential Job Functions:** * Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients. * Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional. * Schedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals. * Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner. * Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly. * Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices. * Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing, when appropriate. * Enter and manage work requests from lawyers in the Firm’s workflow tool and complete according to provided deadline(s). * Perform routine electronic and paper filing in an organized m
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