University of Washington
Higher Education
Post-AwardSharedServicesLead
Neural analysis suggests this role is
optimal for Mid candidates.
“Post-Award Shared Services Lead at University of Washington. Skills: Post-award shared service model development and implementation, Strategic leadership in research administration, Complex financial and compliance management, Regulatory compliance across multiple frameworks. Lead the strategic development, implementation, and continuous improvement of a shared service model for post-award financial and administrative activities across the Department of Medicine.. Design and institutionalize sta”
What You'll Achieve.
Ensure alignment with institutional goals, sponsor requirements, and compliance standards.; Ensure that all post-award activities meet complex regulatory and financial requirements.; Ensure fiscal accountability and strategic alignment.; Enhance service delivery, reduce risk, and ensure audit readiness.; Evaluate the effectiveness and impact of post-award services.; Ensure compliance with sponsor terms and conditions, federal regulations, and University policies.; Ensure timely invoicing, payment, and compliance with contractual obligations for subawards and service agreements.; Ensure alignment with institutional and sponsor expectations for high-risk, high-value awards.; Ensure the integrity, efficiency, and strategic alignment of the Department’s post-award operations.; Support the long-term sustainability of its research enterprise.
Industry & Context.
Creatively problem solve; Proactive problem-solving
What They're Looking For.
Must Have
Bachelor's degree in Business Administration or related field, minimum of five (5) years progressively responsible experience with extramural proposal preparation and dealing with proposal parathion issues including, but not limited to, compliance and policy issues, foundation and federal policies and practices
Nice to Have
In depth knowledge of University financial system, policies, and procedures, Experience in preparation of program project proposals, Experience in a research or academic higher education health care organization with emphasis on successfully
What You'll Do.
Lead the strategic development, implementation, and continuous improvement of a shared service model for post-award financial and administrative activities across the Department of Medicine., Design and institutionalize standardized processes and tools for award setup, financial monitoring, invoicing, reporting, and closeout procedures., Collaborate with divisional administrators and faculty to ensure the shared service model meets the diverse needs of research programs while maintaining compliance and efficiency., Identify and implement process improvements to enhance service delivery, reduce risk, and ensure audit readiness., Develop and track key performance indicators (KPIs) to evaluate the effectiveness and impact of post-award services., Create and deliver training programs and onboarding resources for divisional staff and new hires., Represent the Department in institutional working groups and strategic planning efforts related to post-award administration., Serve as the Department’s senior advisor and subject matter expert on post-award financial management, including complex, multi-year, and multi-institutional awards., Oversee the financial administration of sponsored projects, including budget reconciliation, expenditure review, cost transfers, and effort certification., Ensure compliance with sponsor terms and conditions, federal regulations (e.
, Uniform Guidance), and University policies., Act as the primary liaison with central offices (e.
, Grant and Contract Accounting, Internal Audit) to resolve complex financial and compliance issue, Provide guidance to faculty and staff on allowable costs, re-budgeting, and financial reporting requirements., Monitor subawards and service agreements to ensure timely invoicing, payment, and compliance with contractual obligations., Exercise delegated authority to oversee high-risk, high-value awards and ensure alignment with institutional and sponsor expectations., Represent the Department in institutional policy discussions, compliance initiatives, and audit responses related to post-award administration., Lead the implementation of new policies and procedures in response to changes in sponsor regulations or institutional priorities., Mentor and support the professional development of post-award staff across the Department, fostering a culture of continuous learning and operational excellence., Participate in national and regional research administration forums and bring back insights to inform departmental practices and innovation.
How You'll Work.
Team & Collaboration
Collaborate with divisional administrators and faculty; Liaise with central offices (Grant and Contract Accounting, Internal Audit); Engage with senior leadership (Division Heads, Department Chair, Vice Chairs, Dean’s Office); Collaborate with central university offices; Represent the Department in institutional working groups and strategic planning efforts; Represent the Department in institutional policy discussions, compliance initiatives, and audit responses; Mentor and support post-award staff across the Department
Communication Scope
Excellent communication skills – both written and verbal; Develop and deliver training programs
Process & Methodology
Strategic development and implementation of a shared service model, Design and institutionalization of standardized processes, Process improvement identification and implementation, Development and tracking of key performance indicators (KPIs), Implementation of new policies and procedures
Full Job Description
**Job Description** **The Department of Medicine****has an outstanding opportunity for a ****Post-Award Shared Services Lead on our central grants team.** The Post-Award Shared Services Lead provides strategic leadership in the development, implementation, and continuous improvement of a shared service model for post-award financial and administrative management across the Department of Medicine’s 11 divisions. This role is instrumental in shaping the Department’s research administration infrastructure to ensure alignment with institutional goals, sponsor requirements, and compliance standards. The incumbent will lead the design and institutionalization of best practices for post-award operations, including standardized workflows for award setup, financial monitoring, reporting, compliance oversight, and closeout procedures. They will ensure that all post-award activities meet complex regulatory and financial requirements at the institutional, state, and federal levels, and will serve as a key authority on risk mitigation and audit readiness. Acting with delegated authority from the Department Chair, this position will independently oversee high-value, high-risk awards and contracts, ensuring fiscal accountability and strategic alignment. The incumbent will also serve as a trusted advisor to faculty and leadership, and will represent the Department in institutional policy development, compliance initiatives, and external collaborations. Additionally, the Post-Award Shared Services Lead will develop and deliver training programs, mentor staff, and foster a culture of continuous learning, operational excellence, and proactive problem-solving in research administration. This position operates at a high level of strategic and operational complexity, requiring deep expertise in post-award research administration, academic medical research finance, and regulatory compliance across institutional, state, federal, and sponsor-specific frameworks. The incumbent must lead the
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