CMiC
construction
PMOAdministrator
Neural analysis suggests this role is
optimal for Entry candidates.
“PMO Administrator at CMiC. Skills: PMO support, project coordination, operational metrics, resource planning, continuous improvement, governance, reporting, Microsoft Excel, Microsoft Word, Microsoft PowerPoint. Assist the PMO Director and PMO Operations Lead in maintaining project governance frameworks, standards, and templates. Support the development of PMO documentation, tracking tools and systems”
What You'll Achieve.
ensure project documentation is complete, up-to-date, and properly stored; Maintain and update PMO dashboards, reports, and portfolio tracking tools; Perform data validation to ensure accuracy and consistency across reporting; Help enforce PMO processes, standards, and documentation requirements; Track compliance with governance checkpoints such as stage gates and reporting cycles; Support improvements to reporting tools and workflows; Capture meeting minutes, decisions, and action items and track follow-ups; Assist in identifying and implementing improvements to PMO processes and ways of working; Support standardization and simplification of templates, reporting, and workflows; Contribute to PMO maturity initiatives
Industry & Context.
data validation; Assist in identifying and implementing improvements to PMO processes and ways of working
What They're Looking For.
Must Have
Bachelor’s degree in Business, Project Management, or related field, 1–3 years of experience in PMO support, project coordination, or similar role, attention to detail and data accuracy, Excellent organizational and time management skills, Proficiency in Microsoft Excel/Word and PowerPoint including development of professional documentation, templates, presentations and reporting tools, Ability to manage multiple priorities in a structured environment
Nice to Have
Exposure to PMO governance and portfolio reporting, Basic knowledge of project management methodologies (Agile, Waterfall, Hybrid), Experience with reporting/visualization tools (e. g. , Excel, Visio, PPT), CAPM or project management coursework
What You'll Do.
Assist the PMO Director and PMO Operations Lead in maintaining project governance frameworks
Support the development of PMO documentation
tracking tools and systems
Ensure project documentation is complete
Maintain and update PMO dashboards
and portfolio tracking tools
Consolidate project status updates from project managers
Support production of weekly/monthly PMO reports and leadership presentations
Perform data validation to ensure accuracy and consistency across reporting
Help enforce PMO processes
and documentation requirements
Track compliance with governance checkpoints such as stage gates and reporting cycles
Administer PMO tools (e. g.
Maintain document repositories
and knowledge libraries
Support improvements to reporting tools and workflows
Schedule and coordinate PMO meetings
including governance forums and reviews
and presentations for PMO activities
Capture meeting minutes
and action items and track follow-ups
Assist in identifying and implementing improvements to PMO processes and ways of working
Support standardization and simplification of templates
Contribute to PMO maturity initiatives
How You'll Work.
Team & Collaboration
Consolidate project status updates from project managers; Support production of weekly/monthly PMO reports and leadership presentations; Schedule and coordinate PMO meetings, including governance forums and reviews; Prepare agendas, materials, and presentations for PMO activities; Capture meeting minutes, decisions, and action items and track follow-ups
Communication Scope
written and verbal communication skills
Process & Methodology
project oversight, governance, reporting, project documentation, portfolio tracking, governance checkpoints, stage gates, reporting cycles, project management methodologies (Agile, Waterfall, Hybrid)
Full Job Description
**About CMiC** **CMiC** is the leading provider of complete, integrated and advanced enterprise level software solutions for construction and capital projects. For nearly four decades, CMiC has partnered with the largest and most technologically progressive AEC firms and capital project owners in North America, gaining detailed insight into the unique business needs of the industry. From that experience, CMiC has created CMiC Enterprise, the most advanced construction and capital project software solution ever developed. Combining an incredibly flexible technological infrastructure with a philosophy of total integration, CMiC Enterprise lowers costs, improves productivity and increases interoperability. **Important Information:** * The overall hiring salary range for this position is $45K to $55K as a base and $5K to $10K bonus annually. * This position is for an existing vacancy * We do not use AI to screen, assess, or select applicants **ROLE OVERVIEW ** The PMO Assistant provides operational, administrative, and coordination support within the Project Management Office (PMO). This role focuses on enabling the PMO team to effectively manage project oversight, governance, reporting, and continuous improvement activities. The position is internally focused on supporting PMO processes, tools, and team members rather than direct cross-functional project delivery. **Duties & Responsibilities** **PMO Operations Support** * Assist the PMO Director and PMO Operations Lead in maintaining project governance frameworks, standards, and templates * Support the development of PMO documentation, tracking tools and systems * Ensure project documentation is complete, up-to-date, and properly stored **Reporting & Portfolio Tracking** * Maintain and update PMO dashboards, reports, and portfolio tracking tools * Consolidate project status updates from project managers * Support production of weekly/monthly PMO reports and leadership presentations * Perform data validation to ensure a
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