Zipdev
Food Production
Personal/VirtualAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Personal/Virtual Assistant at Zipdev. Skills: Operations coordination, Executive support, Contract administration, Purchasing coordination. Assist with daily life tasks. Manage multiple email accounts”
Industry & Context.
Identify discrepancies; Communicate issues requiring resolution
What They're Looking For.
Must Have
2–4 years experience, Excellent English communication, Proficiency with Google Workspace, Experience managing contracts, Highly organized, Ability to manage multiple priorities, Proactive and resourceful, Comfortable working independently, Ability to remain composed, Maintain confidentiality, Desire to learn, Contribute to process improvements, Currently living in Latin America
What You'll Do.
Assist with daily life tasks
Manage multiple email accounts
Organize communications
Maintain inbox efficiency
Provide full calendar management
Resolve calendar conflicts
Coordinate appointments
Act as gatekeeper for communications
Issue purchase orders
Enter shipment documentation
Maintain shipment documentation
Track purchase orders
Track vendor commitments
Monitor supplier performance
Ensure timely fulfillment
Maintain purchasing records
Maintain operational records
Prepare customer contracts
Present customer contracts
Upload executed contracts
Maintain executed contracts
Track customer purchasing activity
Track contract fulfillment
Monitor contract expiration dates
Follow up on commitments
Follow up on renewals
Manage NDA agreements
Manage customer documentation
Manage contract records
Maintain financial tracking spreadsheets
Monitor purchasing activity
Assist with cash flow tracking
Assist with cash flow reporting
Support reconciliation efforts
Verify purchase activity
Verify shipment records
Verify contract terms
Identify discrepancies
Communicate issues requiring resolution
Perform client credit searches
Maintain customer credit documentation
Manage customer credit applications
Manage confidential financial information
Maintain organized records
Ensure documentation accuracy
Ensure documentation accessibility
How You'll Work.
Team & Collaboration
Cross-functional coordination
Communication Scope
Customer communication
Full Job Description
We are seeking a high-energy, proactive, and exceptionally organized Personal or Virtual Assistant to serve as a Lifestyle Manager and Operations Coordinator. This is not just a data-entry role; you will be the primary point of contact for customers, a gatekeeper for communications, and a strategic partner in managing the client's professional and personal life. This role combines executive support, contract administration, purchasing coordination, customer communication, and operational tracking. The ideal candidate is a fast learner who doesn't just follow instructions but actively identifies opportunities to improve processes, maintain organization, and support business growth. ### Key Responsibilities: **Lifestyle & Executive Support** * Assist with various tasks to streamline the client's day-to-day life, balancing business operations, sales-related administrative work, and personal organization. * Manage multiple email accounts, organize communications, maintain inbox efficiency, and ensure no opportunities or important requests are missed. * Provide full calendar management, including scheduling meetings, resolving conflicts, and coordinating appointments. * Act as a gatekeeper for communications and a trusted partner in managing priorities. **Purchasing & Vendor Coordination** * Issue purchase orders to international suppliers and shipping partners under the client's direction. * Enter and maintain shipment documentation within internal management and accounting systems. * Track shipments, purchase orders, and vendor commitments to ensure timely fulfillment. * Monitor supplier performance, ensuring shipments are delivered on time and according to agreed pricing and terms. * Maintain accurate records and tracking spreadsheets for purchasing and operational activities. **Contract Administration & Customer Coordination** * Prepare and present customer contracts for review and signature. * Upload and maintain executed contracts within internal systems for monito
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