The Ward Law Group, PL
Legal
PersonalInjuryLitigationAssistant(VirtualAssistant)
“Personal Injury Litigation Assistant (Virtual Assistant) at The Ward Law Group, PL. Skills: Litigation support, Case management, Legal document preparation. Organize, maintain, and update electronic case files. Ensure documents are properly named, saved, and filed”
What You'll Achieve.
Deliver real results for clients; Contribute to meaningful outcomes; Contribute directly to life-changing client results
Industry & Context.
40-hour workweek, Weekend day may be included
What They're Looking For.
Must Have
Previous experience as Legal Assistant or Paralegal in Personal Injury litigation, Experience drafting, preparing, and e-filing Complaints, Experience drafting, preparing, and e-filing Summonses, Experience drafting, preparing, and e-filing Discovery documents, Experience drafting, preparing, and e-filing Litigation pleadings, Experience scheduling depositions, mediations, or other litigation-related events, Fluency in English and Spanish, Organizational skills and attention to detail, Ability to manage multiple deadlines and priorities, Written and verbal communication skills, Proficiency with Microsoft Office, Proficiency with legal case management systems, Ability to work collaboratively within a team-oriented environment, Reliable attendance, professionalism, and accountability, Computer: Windows 10, Intel i5 (8th Gen+) or 2GHz and 8 cores, 16 GB RAM, 256 GB SSD, Computer: macOS 11 (Big Sur+), Apple M1 or Intel i5, 8 GB RAM, 256 GB SSD, Internet: Wired Ethernet or 5 GHz Wi-Fi, Internet Speed: 30 Mbps download, Internet Speed: 15 Mbps upload, Latency (Ping): Under 100ms, USB noise-cancelling headset, Webcam for daily meetings
Nice to Have
Experience using Litify (Salesforce), Experience using Filevine, Experience with Florida state court e-filing systems
What You'll Do.
and update electronic case files
Ensure documents are properly named
Maintain accurate and up-to-date case information
Support attorneys throughout litigation phases
and electronically file litigation documents
Ensure all filings comply with court rules
Coordinate service of process
Assist with organization
and management of discovery
Coordinate discovery-related communication
Prepare materials for depositions
Coordinate with court reporters
Distribute calendar invitations and Zoom links
Maintain and monitor litigation calendars and court deadlines
Track deadlines related to discovery
Communicate upcoming deadlines and scheduling updates
Communicate professionally with clients regarding case status
Return client communications in a timely manner
Assist with gathering and verifying client information
Maintain professional communication with judicial assistants
Save and organize court filings
Process litigation-related invoices and expenses
Assist with maintaining accurate records within Litify
Support department organization and workflow efficiency
How You'll Work.
Team & Collaboration
Collaborative environment; Team member contribution; Team-oriented environment; Collaborate with attorneys; Collaborate with clients; Collaborate with courts; Collaborate with opposing counsel; Collaborate with vendors; Collaborate with judicial assistants; Collaborate with court personnel; Collaborate with court reporters; Collaborate with interpreters
Communication Scope
Written communication; Verbal communication; Professional communication
Process & Methodology
Deadline management, Priority management
Applying for this Personal Injury Litigation Assistant (Virtual Assistant) role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on SmartRecruiters
- SmartRecruiters often includes a video screening step — check camera and mic permissions.
- Link your GitHub or portfolio directly in the profile section for technical roles.
- Applications may be reviewed by AI scoring before reaching a recruiter — use keywords from the job description.
ANONYMOUS · UNFILTERED
What do employees actually say about The Ward Law Group, PL?
Real rants from real employees. Read before you apply.