The Ward Law Group
Legal
PersonalInjuryLitigationAssistant(VirtualAssistant)
Neural analysis suggests this role is
optimal for mid candidates.
“Personal Injury Litigation Assistant (Virtual Assistant) at The Ward Law Group. Skills: Litigation support, Case management, Legal document preparation, Discovery coordination. Organize, maintain, and update electronic case files. Organize, maintain, and update litigation documentation”
What You'll Achieve.
Deliver real results for clients; Contribute to life-changing client results
Industry & Context.
40-hour workweek, Independent contractor status, Wired Ethernet connection, 5 GHz Wi-Fi connection, 30 Mbps download speed, 15 Mbps upload speed, Under 100ms latency, Noise-cancelling headset, Webcam for meetings
What They're Looking For.
Must Have
Previous experience as Legal Assistant or Paralegal, Experience drafting, preparing, and e-filing Complaints, Experience drafting, preparing, and e-filing Summonses, Experience drafting, preparing, and e-filing Discovery documents, Experience drafting, preparing, and e-filing Litigation pleadings, Experience scheduling depositions, mediations, or other litigation-related events, Fluency in English and Spanish, Organizational skills and attention to detail, Ability to manage multiple deadlines and priorities, Written and verbal communication skills, Proficiency with Microsoft Office, Proficiency with legal case management systems, Ability to work collaboratively within a team-oriented environment, Reliable attendance, professionalism, and accountability
Nice to Have
Experience using Litify, Experience using Filevine, Experience with Florida state court e-filing systems
What You'll Do.
and update electronic case files
and update litigation documentation
Ensure documents are properly named
Ensure documents are saved
Ensure documents are filed within case management system
Maintain accurate case information
Maintain up-to-date case information
Maintain accurate deadlines
Maintain up-to-date deadlines
Maintain accurate litigation activity
Maintain up-to-date litigation activity
Support attorneys throughout litigation phases
Support case progression
Prepare litigation documents
Draft litigation documents
Review litigation documents
Electronically file litigation documents
Ensure filings comply with court rules
Ensure filings comply with formatting requirements
Ensure filings comply with filing deadlines
Coordinate service of process
Assist with discovery materials organization
Assist with discovery materials review
Assist with discovery materials management
Assist with exhibits organization
Assist with exhibits review
Assist with exhibits management
Coordinate discovery-related communication
Prepare materials for depositions
Prepare materials for mediations
Prepare materials for hearings
Prepare materials for trial preparation
Schedule related litigation events
Coordinate with court reporters
Coordinate with interpreters
Coordinate with clients
Coordinate with opposing counsel
Distribute calendar invitations
Distribute Zoom links
Distribute scheduling communications
Maintain litigation calendars
Monitor litigation calendars
Maintain court deadlines
Monitor court deadlines
Maintain scheduling requirements
Monitor scheduling requirements
Proactively communicate upcoming deadlines
Proactively communicate scheduling updates
Communicate professionally with clients
Return client communications timely
Return client communications professionally
Assist with gathering client information
Assist with verifying client information
Assist with gathering client documentation
Assist with verifying client documentation
Maintain professional communication with judicial assistants
Maintain professional communication with court personnel
Maintain professional communication with opposing counsel
Maintain professional communication with vendors
Organize court filings
Save litigation correspondence
Organize litigation correspondence
Process litigation-related invoices
Process litigation-related expenses
Assist with maintaining accurate records
Support department organization
Support workflow efficiency
Support overall litigation operations
How You'll Work.
Team & Collaboration
Collaborative environment; Team member contribution; Team-oriented environment; Collaborate with attorneys; Collaborate with team members; Collaborate with clients; Collaborate with courts; Collaborate with opposing counsel; Collaborate with vendors; Collaborate with judicial assistants; Collaborate with court personnel; Collaborate with court reporters; Collaborate with interpreters
Communication Scope
Written communication; Verbal communication; Client communication; Professional communication
Process & Methodology
Deadline management, Priority management
Full Job Description
The Ward Law Group, recognized as one of the Best Places to Work for consecutive years, is where your work truly matters. We serve our community with compassion and excellence, empowering our employees to deliver real results for our clients. We foster a collaborative, innovative, and high-accountability environment where each team member contributes to meaningful outcomes. Our culture values faith, accountability, leadership, loyalty, and service — to our clients, teammates, and community. Join a firm where professional growth meets purpose and where every role contributes directly to life-changing client results. Headquartered in Miami Lakes, with offices in Manhattan and Orlando, The Ward Law Group is expanding nationally, with upcoming locations in New Jersey and Texas. Compensation: US Dollars $1,000 - $1,400 per month (based on experience) If selected to move forward in the process, you will receive an email invitation to complete two next steps: a Willo video self-interview and a brief values assessment. Please note that to ensure your application remains under consideration, both assessments must be completed within 24 hours of receiving the invitation. As a Virtual Assistant, you will work remotely from home as an independent contractor (health care benefits and paid time off is not provided). Full-time availability is required for a 40-hour workweek with two days off. Depending on business needs, one weekend day may be included in your schedule. Role Overview The Litigation Assistant plays a critical role in supporting attorneys throughout the litigation process within the firm’s personal injury practice. This position is responsible for managing litigation workflows, maintaining organized case files, coordinating deadlines, preparing legal documents, and ensuring timely communication with clients, courts, opposing counsel, and vendors. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment, can mana
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