Voxidea-Stafi

Law Practice

PersonalAssistanttoC-LevelExecutives

Remote FULL TIME Remote Friendly
Market Sentiment
HIGH DEMAND

Neural analysis suggests this role is
optimal for Senior candidates.

The Brief

“Personal Assistant to C-Level Executives at Voxidea-Stafi. Skills: Executive & Administrative Support, Personal & Household Support, Travel Support. Manage calendars, schedule meetings, and coordinate appointments across multiple time zones. Handle email correspondence and follow-ups on behalf of executives”

Industry & Context.

Law Practice
Eligibility Requirements

Valid U. S. visa (required), ability to travel internationally on short notice, Travel internationally, primarily to the United States, as needed, Comfortable working flexible hours when needed

What They're Looking For.

Must Have

Valid U. S. visa (required) with the ability to travel internationally on short notice, Proven experience as a Personal Assistant, Executive Assistant, or similar role, organizational and time management skills, High level of discretion and professionalism, Excellent written and verbal communication skills in English, Ability to multitask and prioritize effectively in a fast-paced environment, Comfortable working flexible hours when needed

Nice to Have

Experience supporting high-level executives is strongly preferred, Comfortable in family-oriented environments and able to adapt to household settings, Positive disposition toward children and pets, Experience with childcare support or household assistance is a plus, Previous experience coordinating international travel

What You'll Do.

and coordinate appointments across multiple time zones

Handle email correspondence and follow-ups on behalf of executives

Organize travel arrangements

and documents as needed

Act as a liaison between executives and internal/external stakeholders

Coordinate personal errands and day-to-day tasks

Assist with household management and vendor coordination when required

Support personal logistics and planning for the executives

Travel internationally

primarily to the United States

Provide on-site support during travel

ensuring smooth coordination of schedules and arrangements

Assist with general household oversight during travel periods when required

How You'll Work.

Team & Collaboration

Act as a liaison between executives and internal/external stakeholders

Communication Scope

Excellent written and verbal communication skills in English

Full Job Description

Position Overview We are seeking a highly organized, proactive, and trustworthy Personal Assistant to support C-level executives in both professional and personal matters. This role requires exceptional multitasking abilities, discretion, and flexibility, as responsibilities will span administrative support, household coordination, and occasional international travel. Key Responsibilities Executive & Administrative Support: * Manage calendars, schedule meetings, and coordinate appointments across multiple time zones * Handle email correspondence and follow-ups on behalf of executives * Organize travel arrangements, including flights, accommodations, and itineraries * Prepare reports, presentations, and documents as needed * Act as a liaison between executives and internal/external stakeholders Personal & Household Support: * Coordinate personal errands and day-to-day tasks * Assist with household management and vendor coordination when required * Support personal logistics and planning for the executives Travel Support: * Travel internationally, primarily to the United States, as needed * Provide on-site support during travel, ensuring smooth coordination of schedules and arrangements * Assist with general household oversight during travel periods when required **Requirements** Requirements * Valid U.S. visa (required) with the ability to travel internationally on short notice * Proven experience as a Personal Assistant, Executive Assistant, or similar role * Strong organizational and time management skills * High level of discretion and professionalism * Excellent written and verbal communication skills in English (additional languages are a plus) * Ability to multitask and prioritize effectively in a fast-paced environment * Comfortable working flexible hours when needed * Experience supporting high-level executives is strongly preferred * Positive attitude, reliability, and a service-oriented mindset Preferred Qualifications * Comfortable in family-oriented envir

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