Wunderflats
PersonalAssistant/ExecutiveAssistant(f/m/d)
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Personal Assistant / Executive Assistant (f/m/d) at Wunderflats. Skills: Executive support, Organizational support, Administrative support. Support founders in daily business. Handle operational topics”
What You'll Achieve.
Ensure founders can focus on high-impact topics; Free up founders from operational tasks; Free up founders from administrative tasks; Free up founders from communication tasks; Ensure reliable completion of tasks; Ensure important topics are seen; Ensure important topics are prepared; Ensure important topics are forwarded; Ensure efficient decision making; Ensure founders are well-equipped for meetings; Ensure founders are always capable of action; Ensure nothing important gets lost; Create genuine operational impact
Industry & Context.
Identify priorities; Recognize patterns; Prepare decisions; Create structures; Find pragmatic solutions; Solve short-term issues; Clarify short-term issues; Follow up on short-term issues; Identify urgent topics; Identify important topics; Identify delegable topics
What They're Looking For.
Must Have
Fluent German, Fluent English, Experience as Personal Assistant, Experience as Executive Assistant, Experience as Team Assistant, Experience as Office Manager, Experience as Founder Associate, Experience in comparable organizational role, Structured work style, Reliable work style, Independent work style, Good sense of priorities, Absolute discretion, Responsible handling of confidential information, Pragmatic approach, Solution-oriented approach, Hands-on mentality, Good eye for details, Flexibility, Proficiency with digital tools for email, Proficiency with digital tools for calendar, Proficiency with digital tools for task management, Proficiency with digital tools for document storage, Proficiency with digital tools for communication, AI affinity, Curiosity, High degree of self-responsibility
Nice to Have
AI-affin, Neugierig, Lust, neue Tools auszuprobieren, Wiederkehrende Abläufe hinterfragen, Sinnvolle Automatisierungen aufbauen
What You'll Do.
Support founders in daily business
Handle operational topics
Handle administrative topics
Handle organizational topics
Structure and prioritize emails
Structure and prioritize messages
Structure and prioritize tasks
Structure and prioritize follow-ups
Manage complex calendars
Coordinate appointments
Prepare weekly reviews
Follow up on open points
Coordinate internal appointments
Coordinate external appointments
Prepare relevant information
Prepare relevant documents
Prepare decision-making bases
Support with invoice topics
Support with receipt topics
Support with document topics
Support with filing topics
Support with travel organization
Support with appointment scheduling
Handle recurring routines
Find pragmatic solutions
Structure existing processes
Simplify existing processes
Continuously improve processes
Actively contribute ideas
Design efficient recurring tasks
Design efficient automation
How You'll Work.
Team & Collaboration
Coordinate with internal teams; Coordinate with external partners; Coordinate with service providers; Coordinate with private contacts; Communicate professionally with internal teams; Communicate professionally with external partners; Communicate professionally with service providers; Communicate professionally with private contacts
Communication Scope
Clear communication; Friendly communication; Professional communication; Written communication; Verbal communication
Full Job Description
Here you can find our German speaking jobs. ABOUT US Wunderflats helps people find fully furnished homes for a month or more, perfect for relocations, family moves, or life transitions. It offers a secure and seamless rental experience across Europe. Founded in Berlin in 2015 by Jan Hase and Arkadi Jampolski, Wunderflats bridges the gap between verified landlords and carefully vetted tenants. As part of Europe’s housing infrastructure, it helps activate underutilized apartments and support the evolving ways people live and work today. More than 63,000 apartments are currently listed, and the company employs a team of over 150 people. Learn more at www.wunderflats.com. Als Personal Assistant / Executive Assistant to Founders (m/w/d) unterstützt du unsere Gründer im beruflichen und privaten Alltag und sorgst dafür, dass sie sich auf die Themen konzentrieren können, bei denen sie den größten Impact haben. Du bist eine zentrale organisatorische Schnittstelle und hältst beiden Gründern in vielen operativen, administrativen und kommunikativen Themen den Rücken frei. Dabei arbeitest du strukturiert, diskret und vorausschauend und behältst auch dann den Überblick, wenn viele Themen parallel laufen. In dieser Rolle geht es nicht nur darum, Aufgaben abzuarbeiten. Du denkst mit, priorisierst, erkennst Muster, bereitest Entscheidungen vor und schaffst Strukturen, die den Alltag der Gründer spürbar einfacher machen. Du bist neugierig darauf, wie sich wiederkehrende Aufgaben durch bessere Prozesse, smarte Tools und AI-Unterstützung vereinfachen oder automatisieren lassen. DEINE MISSION Du unterstützt beide Gründer im Tagesgeschäft und sorgst dafür, dass operative, administrative und organisatorische Themen zuverlässig erledigt werden. Du übernimmst die Strukturierung und Priorisierung von E-Mails, Nachrichten, Aufgaben und Follow-ups und stellst sicher, dass wichtige Themen rechtzeitig gesehen, vorbereitet oder weitergeleitet werden. Du managst komplexe Kalender, koordinierst Ter
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