Carnall Farrar
Health sector
PersonalAssistant
“Personal Assistant at Carnall Farrar. Skills: Diary management, Business development support, Client coordination. Manage and maintain schedules. Coordinate meetings across time zones”
Industry & Context.
What They're Looking For.
Must Have
1+ year PA experience, Work in fast paced environment, Prioritize workload, Work to tight deadlines, Excellent organizational skills, High attention to detail, Proactive, Flexible, Able to problem solve, Polite, Direct, Positive attitude, Empathetic, Understanding of workload pressures, Interest in healthcare, Interest in social impact, Verbal communication skills, Written communication skills, Intermediate Microsoft Suite knowledge, Thrive in teamwork environment, Support others, Take a 'lean in' approach
Nice to Have
Previous PA experience in professional services, Experience supporting senior leaders, Experience supporting international business
What You'll Do.
Manage and maintain schedules
Coordinate meetings across time zones
Allocate time effectively
Act with agility on changing priorities
Manage impacted individuals
Maintain business development meeting log
Keep BD team informed
Build trusted relationships with client assistants
Plan travel arrangements meticulously
Provide clear travel instructions
Schedule meetings across international operations
Set up internal meetings
Set up external meetings
Schedule interviews with stakeholders
Schedule interviews with clients
Identify workshop dates
Ensure SLT members have paperwork
Prepare SLT for meetings
Support and prioritise BD opportunities
Clarify Partner requirements
Ensure appropriate time allocation on projects
Source appropriate venues
Make reservations for business meetings
Make reservations for events
Support SLT in meeting corporate policy obligations
Schedule time for feedback completion
Schedule mid-year processes
Schedule end-of-year processes
Schedule development sponsor meetings
Ensure SLT fulfil governance responsibilities
Schedule preparation time for governance
Prioritise attendance for governance
Communicate conflicts to chairs
Communicate conflicts to secretariats
How You'll Work.
Team & Collaboration
Internal teams; Client PAs; People Team; BD team; Client delivery managers; Colleagues; Other PAs
Communication Scope
Clear communication
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